Office Assistant

AppleOne Employment Services; Union City (CA); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Temp-to-Hire

Benefits after 90 days

12 paid holidays

Sick time 40 hours + accrual

Incentive program $500 after probation

Medical, dental, vision, IRA

Job summary

AppleOne Employment Services seeks a Temp-to-Hire Office Assistant in Union City, CA to support community management operations within a real estate and property management environment. This entry-level role suits an administrative professional with 1 to 2 years of office experience who enjoys customer service, organization, resident communication, and supporting day-to-day property operations.

The Office Assistant will work closely with the Community Manager and Regional Manager to help

Qualifications

• 1-2 years of office or administrative experience preferred.
• Proficient with Microsoft Office and standard office equipment.
• Customer service focus with a patient, professional demeanor.
• Ability to manage multiple priorities in a busy environment.

Responsibilities

• Provide administrative support to the Community Manager during absences.
• Prepare notices, process rent statements, assist with applications and rental agreements.
• Maintain resident communication via phone and email.
• Enforce community rules with professionalism and fairness.
• Coordinate with maintenance, vendors, and managers to support operations.
• Organize daily office functions using office software and equipment.

Skills

Customer service

Organization

Communication

Multitasking

Tools

Microsoft Windows

Microsoft Word

Microsoft Excel

Manage America

AVID

Job description

Job Summary

We are seeking a Temp-to-Hire Office Assistant in Union City, CA to support community management operations within a real estate and property management environment. This role is ideal for an administrative professional with 1 to 2 years of office experience who enjoys customer service, organization, resident communication, and supporting day-to-day property operations.

The Office Assistant will work closely with the Community Manager and Regional Manager to help maintain smooth community operations, support residents, coordinate administrative tasks, and assist with reporting, notices, rent processing, and vendor communication. This is a great opportunity to join a stable, team-oriented environment with supportive leadership, room for growth, and the potential to eventually manage your own property.

Key Responsibilities

• - Provide administrative support to the Community Manager, including coverage during management absences.
• - Assist with monthly and annual reports, resident notices, rental agreements, application processing, and rent statement processing.
• - Deliver professional customer service and resident relations support, including communication by phone and email.
• - Help enforce community rules and regulations while maintaining patience, professionalism, and consistency.
• - Coordinate with maintenance employees, vendors, the Community Manager, and Regional Manager to support effective community operations.
• - Organize community activities and support daily office functions using Microsoft Office, email, scanners, postage equipment, and property management software.

Compensation and Benefits

• - Temp-to-Hire opportunity.
• - Salary range: $41,600 to $45,760 per year.
• - Benefits offered after 90 days on the client’s payroll.
• - 12 paid holidays.
• - 40 hours of sick time, with additional hours accrued.
• - Employee incentive program: receive $500 once the 90-day probationary period is completed.
• - Medical, dental, vision, and IRA benefits.
• - Opportunity for growth within the organization, including potential to manage your own property.

Required Qualifications and Skills

• - Support community management operations, resident communication, and administrative workflow.
• - Prepare notices, process rent statements, assist with applications, and create rental agreements.
• - Coordinate maintenance projects, vendor communication, and community activities.
• - Use office technology and management software to complete daily administrative tasks.
• - 1 to 2 years of office or administrative experience preferred for this entry-level role.
• - Strong customer service skills with the ability to communicate patiently and professionally with senior residents age 55 and older.
• - Ability to enforce rules and regulations with confidence, fairness, and good judgment.
• - Proficiency with Microsoft Windows, Microsoft Word, Microsoft Excel, email, scanners, postage machines, and general office tools.
• - Comfortable learning and using property management software, including Manage America and AVID.
• - Strong attention to detail, organization, follow-through, and ability to manage multiple priorities.
• - Professional communication skills and ability to work effectively with residents, managers, vendors, and maintenance teams.

Preferred Qualifications

• - Previous experience in property management, storage facilities, healthcare clinics, or a similar customer-facing office environment.
• - Bilingual Spanish or Mandarin skills are a plus.
• - Experience working with senior residents or in a residential community setting.
• - Familiarity with resident applications, rental agreements, rent collection, and property-related notices.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.