Administrative Assistant

Ztek Consulting; San Francisco (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Ztek Consulting in San Francisco is seeking an Administrative Assistant to support the Product Strategy Team. The role focuses on calendar management, travel logistics, meeting scheduling, and expense reporting in a fast-paced corporate setting.

Ideal candidates have 2–3 years of professional experience, strong communication skills, and proficiency in Microsoft Office and Concur. This contract-to-hire position is based on-site in San Francisco, CA.

Qualifications

• 2–3 years of total professional experience.
• Experience supporting executives in a fast-paced corporate environment.
• Proficient in Microsoft Office and Concur.
• Strong verbal and written communication.

Responsibilities

• Manage calendars for multiple leaders and meetings.
• Coordinate domestic and international travel logistics.
• Schedule meetings and events, and track schedules.
• Process expense reports and support client meetings.

Skills

Calendar management

Travel coordination

Expense reporting

Communication skills

Organization

Independent work

Education

Bachelor’s degree or equivalent experience

Tools

Outlook

Concur

Job description

For this Administrative Assistant role, the client is looking for someone with approximately 2–3 years of total professional experience.

Please do not apply if you have more than 3 years of administrative experience, as this position is intended for an early-career, junior-level candidate with 2–3 years of experience.

Please make sure your experience aligns with the client’s requirements before applying.

About you:

• Administrative experience in a fast paced, high energy corporate office or global organization, preferably in the financial services or technology industries.
• Extensive experience handling domestic and international travel, meeting planning, scheduling and logistics operates exceptionally well under pressure.
• Demonstrates professionalism and a positive customer service attitude.
• Demonstrates sound judgment and ability to reach decisions independently; focused on understanding the bigger picture – i.e., results oriented, rather than task oriented.
• Can adapt and work well with a range of workstyles, corporate levels, and personality types.
• A willingness to monitor communications after business hours and weekends, if needed.
• Adapts well to changing plans and priorities; deals comfortably with ambiguity.
• Ability to work independently and assume additional responsibilities, as required.
• College degree preferred or equivalent experience.
• Strong verbal and written communication skills.
• Effective skills in Microsoft Office and Concur.
• College degree preferred or equivalent experience.

Supplier Call Details with the Hiring Manager:

Contract-to-hire Administrative Assistant opportunity supporting the Product Strategy Team. The role is heavily focused on complex calendar management, domestic and international travel coordination, meeting scheduling, expense reporting, and supporting client meetings/events. The hiring manager is looking for an experienced Executive/Administrative Assistant who has supported multiple leaders, is proficient with Outlook, has strong organizational and communication skills, and can manage competing priorities in a fast-paced environment. Experience with Concur is a plus but not required. Ideal candidates are proactive, high-energy, detail-oriented, adaptable, collaborative, and demonstrate strong ownership and a long-term career mindset. Experience supporting client-facing executives within large global organizations, particularly Financial Services or Technology, is highly preferred.