Administrative Assistant

The Villegas Law Firm, APC; San Francisco (CA); On-site; USD 33,000 - 36,000; Part time

Benefits offered by this job

Sick pay after 90 days

Part-time benefits

Job summary

The Villegas Law Firm, APC seeks a part-time Bi-lingual Receptionist/Administrative Assistant to support lawyers with phones, filing, and routine clerical tasks. Typical duties include organizing case files, handling calls, and processing payments while maintaining a professional office environment.

Qualifications include a High School diploma or GED, 40 WPM typing, and proficiency with Word/Excel. Spanish language skills are preferred but not essential.

Qualifications

• Typing at least 40 WPM and accurate.
• Proficient in Microsoft Word and Excel.
• Answering, routing and assisting calls.
• Organize case files and filing.
• Track time for cases and process payments.

Responsibilities

• Answering and routing calls and assisting attorneys.
• Organize and maintain case files and office areas.
• Track time for cases and process payments.
• Maintain waiting area and common spaces tidy.

Skills

Typing 40 WPM

Microsoft Word

Microsoft Excel

Phone routing

File organization

Time tracking

Confidential information handling

Spanish (optional)

Education

High School diploma or GED

AA or BA preferred

Tools

Windows-based PCs

Job description

SEEKING BI-LINGUAL RECEPTIONIST/ ADMINISTRATIVE ASSISTANT

The Villegas Law Firm is a public interest-oriented private law firm that represents workers in wage and hour, discrimination, harassment, wrongful termination and other employment and civil rights matters.

The Administrative Assistant will support our in-office attorneys with phones, day-to-day administrative functions and/ or general office duties. The ideal candidate is comfortable with interacting with workers from all types of industries, has a friendly disposition and is a team player. The candidate must be able to work under pressure and handle multiple tasks.

ADMINISTRATIVE ASSISTANT DUTIES AND REQUIREMENTS

• Accurate typing, at least 40 WPM;
• Excellent understanding of Microsoft Word and Excel;
• Answering, routing and assisting calls accordingly;
• Organize case files;
• Ordering and stocking supplies;
• Maintaining waiting area, copy room and other common areas organized;
• Office filing;
• Tracking time for cases;
• Copying or shredding documents;
• Processing payments;
• Knowledge of Windows-based personal computers, sufficient to use and manage a small network and peripherals;
• Legal filing experience and document management is preferred but not essential;
• Spanish speaking and writing proficiency preferred, but not essential.

OTHER REQUIREMENTS: High School diploma or GED required, AA or BA preferred; can handle sensitive and confidential information and able to maintain confidentiality; self-starter, organized, manages time well and can prioritize tasks; attention to detail; prior experience working in an office environment preferred.

Benefits:

• - Compensation: $24- $26 per hr. depending on experience and qualifications.
• - Part-time (16 - 24 hours per week)
• - Part-Time position Benefits: Sick pay after 90 days of employment