Office Coordinator

Maven Recruiting Group; San Francisco (CA); On-site; USD 52,348 - 57,859; Full time

Job summary

Maven Recruiting Group seeks an Office Coordinator for an onsite role in Presidio, CA. The position starts as a contract, with conversion to permanent employment based on performance. Compensation ranges from $38 to $42 per hour, DOE, in the finance industry.

You will help keep the office welcoming, organized, and efficient while supporting employees, visitors, and leadership. The role involves multi-faceted tasks such as onboarding support, meeting logistics, inventory management, vendor

Responsibilities

• Support the day-to-day operations of a busy office, ensuring an organized, welcoming, and professional environment.
• Greet employees, candidates, clients, and visitors while serving as the first point of contact for the office.
• Coordinate conference room scheduling, meeting setup, catering, and hospitality.
• Manage office inventory, supplies, snacks, beverages, and vendor relationships.
• Assist with employee onboarding by preparing workstations, coordinating office logistics, and ensuring a seamless first-day experience.
• Receive, organize, and distribute mail, packages, and deliveries.
• Partner with facilities, building management, and external vendors to resolve office-related needs.
• Support internal meetings, company events, team lunches, and employee engagement initiatives.
• Maintain office organization, cleanliness, and shared spaces throughout the day.
• Assist with administrative projects, documentation, expense reporting, and other operational initiatives as needed.
• Provide general administrative support to leadership and cross-functional teams.

Job description

The Role: Office Coordinator (Contract-to-Hire)

Location: Presidio, CA (Onsite 5 days/week)

Compensation: $38$42/hour DOE

Industry: Finance

About The Opportunity

A well-established finance firm is seeking a highly organized and proactive Office Coordinator to join its team on a contract-to-hire basis. This is an excellent opportunity for someone who enjoys creating exceptional workplace experiences, thrives in a fast-paced, professional environment, and takes pride in keeping day-to-day operations running seamlessly. You'll play a key role in supporting employees, visitors, and leadership while ensuring the office remains organized, welcoming, and efficient.

This role is ideal for someone who enjoys wearing multiple hats, has exceptional attention to detail, and takes initiative without waiting to be asked.

Responsibilities

• Support the day-to-day operations of a busy office, ensuring an organized, welcoming, and professional environment.
• Greet employees, candidates, clients, and visitors while serving as the first point of contact for the office.
• Coordinate conference room scheduling, meeting setup, catering, and hospitality.
• Manage office inventory, supplies, snacks, beverages, and vendor relationships.
• Assist with employee onboarding by preparing workstations, coordinating office logistics, and ensuring a seamless first-day experience.
• Receive, organize, and distribute mail, packages, and deliveries.
• Partner with facilities, building management, and external vendors to resolve office-related needs.
• Support internal meetings, company events, team lunches, and employee engagement initiatives.
• Maintain office organization, cleanliness, and shared spaces throughout the day.
• Assist with administrative projects, documentation, expense reporting, and other operational initiatives as needed.
• Provide general administrative support to leadership and cross-functional teams.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.