Administrative Assistant

AIR PROS INC; San Diego (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

AIR PROS INC is seeking a motivated Administrative Assistant to support our office staff in San Diego. You will answer phone calls, schedule appointments, plan meetings, and write correspondence to keep operations running smoothly.

The ideal candidate is highly organized with strong written and verbal communication skills and a friendly demeanor, capable of handling multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or GED required; experience in the home services trades preferred.
• Previous Administrative Assistant experience in a professional office.
• Excellent skills using G Suite: Docs, Sheets, Drive for file management.
• Highly organized with ability to prioritize projects.
• Familiar with CRM tools like Housecall Pro, QuickBooks or Podium is a plus.

Responsibilities

• Calendar management; schedule customer appointments.
• Answer incoming phone calls and route messages to the right person.
• Monitor and manage emails, letters, packages, and other correspondence.
• Document interactions with clients and technicians in the CRM in detail.
• Organize meetings and take accurate minutes.
• Follow up on open projects and tasks.
• Maintain an organized filing system.
• Update and maintain office procedures.
• Assist with miscellaneous projects and data entry.

Skills

Communication skills

Organization

Prioritization

Education

High school diploma or GED

Tools

Google Docs

Google Sheets

Google Drive

Housecall Pro

QuickBooks

Podium

Job description

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• Benefits/Perks
• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Calendar management / Schedule customer appointments
• Answer incoming phone calls, take accurate messages or route them to the appropriate person
• Monitor and manage emails, letters, packages, phone calls and other forms of correspondence
• Document interactions with clients and technicians within our CRM in detail
• Organize meetings and take accurate minutes
• Follow up with open projects
• Maintain an organized filing system
• Update, help develop and maintain relevant office procedures
• Assist with miscellaneous projects and data entry

Qualifications

• High school diploma/GED required, experience in the home services trades profession preferred
• Previous experience as an Administrative Assistant or in a similar position
• Excellent skills using G Suite; Google Docs, Sheets, Drive for file management
• Highly organized and the ability to prioritize projects
• Familiar with Housecall Pro, Quickbooks or Podium a plus
• Critical thinker, problem-solver who works well on their own as well as with a team

An energetic person with a dedication to lifetime learning