Administrative Assistant

ATG EQUITY SALES & MANAGEMENT; San Diego (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Job summary

A well-established property management company is seeking a reliable Property Management Assistant to support daily office operations. Key responsibilities include preparing and distributing leases, answering calls from tenants, and scheduling property showings. Ideal candidates have strong attention to detail, excellent organizational skills, and comfort with office technology. This role is crucial for maintaining smooth operations and providing a positive experience for tenants. Applications must include a resume and a written response on attention to detail.

Qualifications

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to think ahead and make sound scheduling decisions.

Responsibilities

• Prepare, organize, and distribute leases and tenant documentation.
• Answer and return phone calls from tenants and property owners.
• Schedule property showings and appointments efficiently.

Skills

Attention to detail

Organizational skills

Time-management

Communication skills

Tools

Email

Scheduling tools

Document management systems

Job description

Property Management Assistant (Office-Based)

Schedule: Tuesday - Saturday 8:30am - 5:00 pm

Benefits:

• Competitive salary

We are a well-established property management company seeking a reliable, detail-oriented Property Management Assistant to support daily office operations and serve as a key point of contact for tenants, property owners, and vendors.

Success in this role depends on thoughtful scheduling, strong organization, and the ability to anticipate logistics before problems arise.

This position is ideal for someone who enjoys structured work, values accuracy, and understands how small details affect larger outcomes.

Key Responsibilities:

• Prepare, organize, and distribute leases and tenant documentation with a high level of accuracy
• Answer and return phone calls from tenants and property owners in a professional, timely manner
• Schedule property showings and appointments throughout the county, coordinating efficiently with leasing agents
• Plan schedules that make good use of agent time by considering location, drive time, and overall logistics
• Minimize repeat visits to the same property whenever possible
• Maintain organized digital and paper records
• Provide general administrative and office support as needed

What We’re Looking For:

• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to think ahead and make sound scheduling decisions
• Clear, professional written and verbal communication skills
• Dependable, consistent follow-throughAbility to manage multiple tasks while meeting deadlines

Preferred Qualifications:

• Prior experience in an administrative, office, or property management role
• Experience handling documents, calendars, and customer-facing phone work
• Comfort with basic office technology, including email, scheduling tools, and document management systems

Why This Role Matters:

The Property Management Assistant plays a central role in keeping daily operations running smoothly. The right person in this position helps reduce errors, saves time for the team, and ensures a positive experience for tenants and property owners.

How to Apply:

To be considered for this position, please submit both of the following:

• Your resume
• A short note (3–5 sentences) answering the question below: Why is attention to detail important in an administrative role, and how do you ensure accuracy in your work?

Applications that do not include both a resume and the written response will not be considered. Written responses can be submitted in the same format as resume.

We appreciate your interest and look forward to reviewing your application.