Administrative Assistant

CHCP; Georgia; On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K with matching

Major Holidays off

Competitive Pay

Job summary

CHCP is seeking an Administrative Assistant for a full-time day shift (Mon-Fri, 8-5). You will support a busy front desk, greet visitors, answer and route calls, take messages, and assist with events, open houses, orientations, and data entry as needed.

Responsibilities include processing orders and supplies, coordinating maintenance, shipping/receiving packages, managing purchase orders, and providing exceptional customer service to students, staff, and visitors.

Qualifications

• Two front desk receptionists management responsibility.
• Support multiple departments (3-4 leaders).
• Strong customer service and professional communication required.
• Ability to take accurate messages and route calls promptly.
• Greet visitors in a friendly, professional manner and direct them appropriately.

Responsibilities

• Answer incoming calls and route to proper staff or voicemail.
• Greet visitors and direct them to destinations.
• Assist with admissions events (open houses, orientations, field trips).
• Data entry and special projects; assist with bulk mail execution.
• Manage purchase orders and shipping/receiving of packages.
• Maintain office supplies and inventory.
• Coordinate maintenance requests with building management.

Skills

Customer service

Phone etiquette

Communication

Organization

Education

High school diploma or GED

Job description

Administrative Assistant

FT Day

M-F 8-5 pm

Job Description:

Do you have a passion for helping people? Do you love working closely with people?

If your answer is yes, this career may be just perfect for you.

Qualifications:

• Managing two front desk receptionists
• Will support multiple (3-4) leaders/department’s
• Responsible for answering incoming calls politely, routing calls promptly and accurately to the proper staff member or voicemail.
• The ability to take accurate messages when necessary.
• Greet visitors in a friendly, welcoming, and professional manner and direct them to their proper destination.
• Process and distribute lead inquires timely and accurately to Admission personnel.
• Assist as necessary with special admission events, including but not limited to open houses, orientations, high school field trips, etc.
• Assist with data entry and special projects as needed. Assist with the execution of direct mail and bulk mail projects.
• Facilitate and proctor the Admission assessment.
• Manage local campus purchase orders.
• Order office supplies.
• Order and maintain student scrub inventory.
• Collect vendor invoices and packing slips for transfer to corporate accounting.
• Keep copiers full of paper, staples, and toner; order replacement as needed.
• Maintain phone extension list.
• Coordinate maintenance requests with building management.
• Shipping and receiving of all packages.
• Other duties as assigned.
• Strong customer service skills

Benefits:

• Health insurance
• Paid time off
• 401K with matching
• Major Holidays off
• Competitive Pay
• High school diploma, or general education degree (GED). Minimum two years experience in an administrative role.