Administrative Assistant

Iconma,-Llc.; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Benefits

Referral Program

Excellent growth opportunities

Job summary

Iconma, LLC is seeking an Administrative Assistant for its Operations & Strategy team in San Antonio, TX. This role provides high-level administrative and analytical support to the Plant Manager and leadership, with responsibility for creating executive PowerPoint presentations and visuals from operational data.

You will partner with operations leaders on strategic initiatives, coordinate cross-functional meetings, prepare reports, and maintain confidential performance data.

Qualifications

• 3+ years of administrative support experience in manufacturing or operations.
• Advanced proficiency in Microsoft PowerPoint with data visualization.
• Strong Excel skills including pivot tables and charts.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provides high level administrative, analytical, and presentation support to the Plant Manager and Operations leadership team.
• Create executive level PowerPoint presentations, including data visualization, charts, dashboards, and narrative summaries.
• Analyze operational data and translate insights into clear, actionable visuals.
• Coordinate cross functional meetings, prepare agendas, capture action items, and track follow ups.
• Prepare weekly and monthly operational reporting packages for leadership review.

Skills

PowerPoint

Excel

Data viz

Communication

Organization

Confidentiality

Multitasking

Executive support

Job description

Our client, a Truck and Engine Manufacturing company, is looking for an Administrative Assistant for their Operations & Strategy team in San Antonio, TX.

Responsibilities

• Provides high level administrative, analytical, and presentation support to the Plant Manager and Operations leadership team.
• Create executive level PowerPoint presentations, including data visualization, charts, dashboards, and narrative summaries.
• Analyze operational data (production metrics, attendance trends, quality KPIs, labor utilization, etc.) and translate insights into clear, actionable visuals.
• Partner with Operations leaders to support strategic initiatives, project planning, and continuous improvement activities.
• Coordinate cross functional meetings, prepare agendas, capture action items, and track follow ups.
• Support plant wide communication, including memos, announcements, and leadership updates.
• Maintain confidential documents, reports, and performance data with accuracy and discretion.
• Assist with workflow organization, scheduling, travel coordination, and administrative tasks for the Plant Manager.
• Prepare weekly and monthly operational reporting packages for leadership review.
• Serve as a liaison between administrative functions and production floor leadership teams.

Requirements

• Detail oriented, highly organized, and comfortable working in a fast-paced production environment while partnering closely with leaders across Operations, HR, CI, and Safety.
• 3+ years of administrative support experience, preferably within manufacturing or operations.
• Advanced proficiency in Microsoft PowerPoint, including slide design, formatting, and data visualization.
• Strong Excel skills, including pivot tables, charts, basic formulas, and comfort working with operational data.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, confidentiality, and attention to detail.
• Experience supporting senior leaders such as a Plant Manager, Operations Manager, HR Manager, or similar.
• Familiarity with manufacturing workflows, KPIs, and production terminology.
• Ability to translate complex data into simple, clear visuals and narratives.
• Strong organizational skills and the ability to anticipate leadership needs.
• Comfortable working on the production floor when gathering information or supporting operations.

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

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