Administrative Assistant

Jobtailor; Hawesville (KY); On-site; USD 38,000 - 52,000; Full time

Job summary

Jobtailor in United States is seeking an experienced Administrative Assistant to provide comprehensive support to the Operating Area and Business Unit leadership teams. You will handle daily production reporting, month-end activities, and prepare, format, and distribute documents, reports, and schedules.

The role requires strong organizational skills, independence, and excellent written and verbal communication.

Qualifications

• High school diploma or GED required.
• Minimum three years of administrative support experience.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide comprehensive administrative support to the Operating Area and Business Unit leadership team.
• Support daily production reporting and month-end administrative activities.
• Prepare, format, and distribute documents, reports, presentations, hourly schedules, and correspondence.
• Maintain calendars, schedule meetings, and coordinate conference rooms.
• Answer and route phone calls, greet visitors, and manage communications.
• Maintain filing systems and accurate records.
• Manage day-to-day office operations.
• Maintain office, safety, and administrative supplies.
• Coordinate maintenance and service of office equipment.
• Perform monthly inventory counts.
• Support department purchases, invoices, and expense reporting.
• Provide general accounting and clerical support.
• Coordinate business unit activities, meetings, and events.
• Cross-train and provide administrative coverage as needed.
• Support internal communications and mass mailings.
• Support changing business needs and priorities.
• Improve administrative processes through creativity and initiative.
• Support community outreach and engagement activities.
• Handle sensitive information with professionalism and discretion.

Skills

Communication skills

Organization skills

Time-management

Independence

Customer-service orientation

Education

High School Diploma

GED

Associate or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Virtual Meeting Tools

Office Equipment Management

Job description

• Provide comprehensive administrative support to the Operating Area and Business Unit leadership team
• Support daily production reporting and month-end administrative activities
• Prepare, format, and distribute documents, reports, presentations, hourly schedules, and correspondence
• Maintain calendars, schedule meetings, and coordinate conference rooms
• Answer and route phone calls, greet visitors, and manage communications
• Maintain filing systems and accurate records
• Manage day-to-day office operations
• Maintain office, safety, and administrative supplies
• Coordinate maintenance and service of office equipment
• Perform monthly inventory counts
• Support department purchases, invoices, and expense reporting
• Provide general accounting and clerical support
• Coordinate business unit activities, meetings, and events
• Cross-train and provide administrative coverage as needed
• Support internal communications and mass mailings
• Support changing business needs and priorities
• Improve administrative processes through creativity and initiative
• Support community outreach and engagement activities
• Handle sensitive information with professionalism and discretion

Requirements

• High school diploma or GED required
• Minimum three (3) years of administrative support experience
• Strong organizational and time-management skills
• Ability to work independently with minimal supervision
• Excellent verbal and written communication skills
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Ability to manage multiple priorities in a fast-paced environment
• Dependable, adaptable, and customer-service oriented
• Successful completion of applicable selection requirements, which may include interviews, background check, pre-employment drug and alcohol screen, reference verifications, aptitude tests, and fitness-for-duty test
• Associate or bachelor’s degree in a related field preferred
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint preferred
• Experience supporting leadership in a manufacturing or industrial environment preferred
• Familiarity with production reporting and month-end administrative processes preferred
• Proficiency with virtual meeting and conferencing tools preferred
• Demonstrated analytical thinking and problem-solving skills preferred

Core Competencies

Demonstrates strong organizational and time-management skills while providing comprehensive administrative support to leadership teams. Proficient in Microsoft Office Suite and capable of managing multiple priorities in a fast-paced environment.

Highest-signal resume keywords

• Administrative Support Experience
• Microsoft Word Proficiency
• Microsoft Excel Proficiency
• Excellent Communication Skills
• Organizational Skills

Hard Skills

• Administrative Support
• Document Preparation
• Production Reporting
• Clerical Support
• Inventory Management
• Expense Reporting
• Calendar Management
• Meeting Coordination
• Analytical Thinking
• Problem-Solving

Soft Skills

• Time-Management
• Adaptability
• Customer-Service Orientation
• Independence
• Creativity

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Manufacturing Environment
• Industrial Environment
• Administrative Processes
• Community Outreach

Tools & Technologies

• Microsoft Outlook
• Microsoft PowerPoint
• Virtual Meeting Tools
• Office Equipment Management