Administrative Assistant

Balance Staffing; Salinas (CA); On-site; USD 25,000 - 32,000; Full time

Job summary

Balance Staffing,Salinas, CA is seeking a receptionist/administrative assistant to join our in-house team. In this in-person role, you will greet visitors, answer calls, and provide information, while supporting school administrators with letters and forms.

You will perform routine administrative tasks, manage data entry, maintain records, and ensure smooth office operations. Fluency in English and Spanish and a California driver’s license are preferred.

Qualifications

• Proper English and Spanish usage, grammar, punctuation, vocabulary and spelling.
• Office practices including computer software, filing systems, business correspondence, receptionist and telephone techniques.
• Microsoft Office programs (Word, Excel, and Outlook).
• Customer service principles.

Responsibilities

• Receive calls and welcome visitors; provide public assistance and information; refer caller to appropriate person as needed.
• Model a positive, calm and friendly demeanor when dealing with students, visitors and staff.
• Perform routine administrative tasks and special requests as needed.
• Provide clerical support to school administrators which may include writing letters and helping with forms.
• Deliver mail and supplies daily between Administration buildings.
• Complete data entry accurately.
• Establish and maintain a variety of records and files related to Administration using generally accepted office protocols.
• Monitor supply levels.
• Provide excellent customer service.
• Other duties and projects as assigned.

Skills

Bilingual English/Spanish customer交沟通

Education

One year of work experience as receptionist or office assistant

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

At Balance Staffing you are more than a resume. Let us help you achieve yourcareer dreams.

All our jobs pay weekly!

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

• Receive calls and welcome visitors; provide public assistance and information; answer questions; refer caller to appropriate person as needed
• Model a positive, calm and friendly demeaner when dealing with students, visitors and staff.
• Perform routine administrative tasks and special requests as needed
• Provide clerical support to school administrators which may include writing letters and helping with forms.
• Deliver mail and supplies daily between Administration buildings
• Complete data entry accurately
• Establish and maintain a variety of records and files related to Administration using generally accepted office protocols
• Monitor supply levels
• Provide excellent customer service
• Other duties and projects as assigned

STANDARDS

Knowledge of:

• Proper English and Spanish usage, grammar, punctuation, vocabulary and spelling
• Office practices including computer software, filing systems, business correspondence, receptionist and telephone techniques
• Microsoft Office programs (Word, Excel, and Outlook).
• Customer service principles

Ability to:

• Understand the organization and operations
• Learn about the operations of all programs offered
• Learn, interpret, and apply policies and procedures
• Perform general secretarial/clerical work with speed and accuracy
• Understand and follow oral and written instructions
• Maintain strict confidentiality of information
• Operate standard office equipment/machines such as copier, calculator, and personal computer
• Establish and accurately maintain a variety of complex records and files and prepare related reports
• Effectively and tactfully communicate in both oral and written forms
• Establish and maintain effective work relationships with those contacted in the performance of required duties

Training and experience:

Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: One year of work experience as a receptionist or office assistant.

Possession of:

• A valid and appropriate California Driver's license
• Bilingual/Biliterate skills English/Spanish required

Location:

Salinas, California

Office Hours:

Monday – Friday, 8:00am – 5:0pm

Work Location

In person

Balance Staffing is proud to be an equal-opportunity workplace. We are committed to equalemployment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexualorientation, age, citizenship, marital status, disability, gender identity Veteran status, or any other characteristic protected by federal or state law #1104