Administrative Assistant

Wearepeabody; Salem (MA); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Paid time off

Tuition reimbursement

Life insurance

Job summary

Peabody Properties seeks an experienced Administrative Assistant for an apartment community in Salem, MA. You will support the Management Office by answering calls, handling resident-related issues, and expediting tasks to the appropriate staff.

Requirements include at least 3 years of clerical experience, proficiency with Onsite, Word, PowerPoint, and Excel, and bilingual English/Spanish abilities. A comprehensive benefits package accompanies this role.

Qualifications

• Minimum of 3 years business experience providing clerical and administrative support.
• Knowledge of Onesite.
• Proficient with Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Answer all calls promptly and courteously; refer to appropriate staff.
• Open incoming mail and distribute to staff.
• Accept maintenance requests; complete work order form and forward to Service Manager.
• Perform general office filing and recordkeeping.
• Prepare memorandums outlining procedures and policies for staff; monitor compliance.
• Prepare board meeting records: agenda, notices, minutes, and resolutions.
• Maintain Association documents and records; create database/spreadsheet files.
• Provide coverage at other sister sites when needed.
• Perform other duties to facilitate site operations.

Skills

Bilingual English/Spanish

Customer service

Phone etiquette

Office administration

Education

High School Diploma or GED

Tools

Onesite

Microsoft Word

PowerPoint

Excel

Job description

Description

Peabody Properties, seeks an experienced Administrative Assistant for an apartment community located in Salem, MA.

The Administrative Assistant's role is to assist the efficient operation of the site's Management Office by answering all calls courteously, while expediting all resident-related issues to the appropriate staff.

Requirements of the Position

• Answers all calls promptly and courteously. Refers to appropriate staff.
• Opens incoming mail and distributes to appropriate staff.
• Accepts orders for maintenance problems/repairs. Completes work order form and gives to Service Manager for timely completion.
• General office filing.
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
• Direct preparation of records such as agenda, notices, minutes, and resolutions for Board meetings.
• File and maintain Association documents and records. Create and maintain database and spreadsheet files.
• If needed, provides assistance and/or coverage at other sister sites within the company portfolio.
• Performs other duties as may be assigned to facilitate effective site operations.
• Ability to take initiative and be self-motivated.
• Excellent customer service skills a must.
• Bilingual English/Spanish

Education And Experience

• High School Diploma or GED
• Minimum of 3 years business experience providing clerical and administrative support.
• Knowledge of Onesite
• Proficiencient with Microsoft Word, PowerPoint, and Excel.

Compensation and Benefits

Peabody Properties offers $25/hr.-$26/hr. pay along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), Short-Term Disability, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.

EEO Statement

Peabody Properties, Inc. is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Manager and let us know the nature of your request and your contact information. Smoke-free workplace. Drug-free work environment.

Peabody Properties participates in E-Verify

About the Organization

With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.

OUR VISION

We put the HOME in housing.

OUR MISSION

• FISCAL responsibility to our clients;
• INTEGRITY in all aspects of our business practices;
• STABILITY for 45+ years of meeting our client's business needs;
• HUMILITY in relationships with clients, residents and employees and a commitment to always listen.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.