Administrative Assistant

Wearepeabody; Boston (MA); Hybrid; USD 34,000 - 36,000; Full time

Job summary

Peabody Properties, a Boston-based property management firm, seeks an Administrative Assistant for a Fenway apartment community. You will support site operations by handling calls, mail, and maintenance requests, and preparing records for board meetings.

The ideal candidate has a high school diploma, 3+ years of clerical experience, and proficiency with Word, PowerPoint, and Excel. Bilingual in English/Spanish is required.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years of clerical/administrative experience.
• Knowledge of OneSite.
• Proficient with Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Answer all calls promptly and courteously; refer to staff as needed.
• Open incoming mail and distribute to appropriate staff.
• Process maintenance requests and coordinate with the Service Manager.
• Prepare memorandums and records for staff and board meetings.
• Maintain association documents, records and databases.
• Provide coverage at other sister sites if needed.

Skills

Bilingual English/Spanish

Customer service

Excellent communication

Education

High School Diploma or GED

3 years clerical/administrative experience

Tools

OneSite

Microsoft Word

PowerPoint

Excel

Job description

About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.

OUR VISION:

We put the HOME in housing.

OUR MISSION:

To deliver exemplary service through:

• FISCAL responsibility to our clients;
• INTEGRITY in all aspects of our business practices;
• STABILITY for 45+ years of meeting our client's business needs;
• HUMILITY in relationships with clients, residents and employees and a commitment to always listen.

Description

Peabody Properties, seeks an experienced Administrative Assistantfor an apartmentcommunity located in Boston's Fenway.

The Administrative Assistants role is to assist the efficient operation of the sites Management Office by answering all calls courteously, while expediting all resident-related issues to the appropriate staff.

Requirements of the Position:

• Answers all calls promptly and courteously. Refers to appropriate staff.
• Opens incoming mail and distributes to appropriate staff.
• Accepts orders for maintenance problems/repairs. Completes work order form and gives to Service Manager for timely completion.
• General office filing.
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
• Direct preparation of records such as agenda, notices, minutes, and resolutions for Board meetings.
• File and maintain Association documents and records. Create and maintain database and spreadsheet files.
• If needed, provides assistance and/or coverage at other sister sites within the company portfolio.
• Performs other duties as may be assignedto facilitate effective site operations.
• Ability to take initiative and be self-motivated.
• Excellent customer service skills a must.
• Bilingual English/Spanish

Education and Experience

• High School Diploma or GED
• Minimum of 3 years business experience providing clerical and administrative support.
• Knowledge of Onesite
• Proficiencient with Microsoft Word, PowerPoint, and Excel.

Compensation and Benefits:

Peabody Properties offers $25/hr.-$26/hr. pay along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), Short-Term Disability, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.

EEO Statement:

Peabody Properties, Inc. is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Managerand let us know the nature of your request and your contact information. Smoke-free workplace. Drug-free work environment.

Peabody Properties participates in E-Verify

Position Requirements

Number of Openings 1

Category Clerical

Full-Time/Part-Time Full-Time

Exempt/Non-Exempt Non-Exempt

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.