Administrative Assistant

Wearepeabody; Massachusetts; Hybrid; USD 42,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Paid time off

Job summary

Peabody Properties, Inc. is seeking an experienced Administrative Assistant for an apartment community located in Dorchester, MA. The role supports the site Management Office by answering calls, expediting resident issues, and assisting across sister sites as needed.

This entry-level position offers growth in the property management industry with responsibilities including mail handling, work orders, and general office duties. Excellent customer service and self-motivation are essential.

Qualifications

• Excellent customer service skills required.
• Ability to take initiative and be self-motivated.
• Strong organizational and administrative abilities.
• Experience providing clerical support in a professional setting.

Responsibilities

• Answer calls courteously and route to appropriate staff.
• Open and distribute mail to staff.
• Process maintenance/repair requests and route to Service Manager for action.
• Maintain general office filing and coverage at other sites as needed.
• Support site operations to ensure smooth daily functioning.

Skills

Customer service

Initiative

Organizational skills

Education

High School Diploma or GED

Tools

Onesite

Microsoft Word

PowerPoint

Excel

Job description

About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.

OUR VISION: We put the HOME in housing.

OUR MISSION: To deliver exemplary service through:

• FISCAL responsibility to our clients;
• INTEGRITY in all aspects of our business practices;
• STABILITY for 45+ years of meeting our client's business needs;
• HUMILITY in relationships with clients, residents and employees and a commitment to always listen.

Description

Peabody Properties, seeks an experienced Administrative Assistant for an apartment community located in Dorchester, MA.

The Administrative Assistants role is to assist the efficient operation of the sites Management Office by answering all calls courteously, while expediting all resident-related issues to the appropriate staff.

This entry level position presents a great opportunity for the ideal candidate to explore a career and grow in the property management industry.

Requirements of the Position

• Answers all calls promptly and courteously. Refers to appropriate staff.
• Opens incoming mail and distributes to appropriate staff.
• Accepts orders for maintenance problems/repairs. Completes work order form and gives to Service Manager for timely completion.
• General office filing.
• If needed, provides assistance and/or coverage at other sister sites within the company portfolio.
• Performs other duties as may be assignedto facilitate effective site operations.
• Ability to take initiative and be self-motivated.
• Excellent customer service skills a must.

Education and Experience

• High School Diploma or GED
• Minimum of 3 years business experience providing clerical and administrative support.
• Knowledge of Onesite
• Proficiencient with Microsoft Word, PowerPoint, and Excel.

Compensation and Benefits

Peabody Properties offers $22/hour along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), Short-Term Disability, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.

EEO Statement

Peabody Properties, Inc. is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Managerand let us know the nature of your request and your contact information. Smoke-free workplace. Drug-free work environment.

Peabody Properties participates in E-Verify

Position Requirements

Number of Openings 1

Category Clerical

Full-Time/Part-Time Full-Time

Exempt/Non-Exempt Non-Exempt

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.