Administrative Assistant

Chicago Coding Systems (CCS); Saint Charles (MO); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental Benefits

Vision Benefits

Paid Vacation

Retirement Plan

Job summary

Chicago Coding Systems (CCS) is seeking an experienced administrative professional to support the President and Operations Manager. The role involves handling a range of office duties, including communications, scheduling, and document preparation.

You will manage the President's calendar, prepare meeting materials, and assist in compiling reports and travel arrangements. A detail-oriented approach and strong data-entry skills are essential for success.

Qualifications

• 3+ years of data entry and system navigation experience.
• Detail oriented with accuracy in handling information.
• Good phone demeanor and professional tone in all interactions.
• Comfortable communicating clearly in writing and verbally.
• Experience with Connected software is a plus.

Responsibilities

• Answer phone calls, respond to emails, and handle correspondence.
• Provide administrative support to the President and Operations Manager.
• Complete a wide variety of administrative tasks for the management team.
• Prioritize conflicting needs and proactively follow through on projects.
• Produce and distribute memos, letters, and forms.
• Coordinate materials for meetings, presentations, and reports.

Skills

Phone etiquette

Computer proficiency

Data entry

Detail oriented

Professional communication

Tools

Connected software

Job description

• Perform general office duties, such as answering phone calls, responding to emails, and handling correspondence.
• Provide administrative support to the President and Operations Manager
• Complete a wide variety of administrative tasks for the management team.
• Prioritize conflicting needs and proactively follow through on projects to completion
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Be able to manage competing priorities in a timely and efficient manner
• Manage and maintain the President’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Conduct research and compile data as needed for various projects and initiatives.
• Handle confidential information with discretion and maintain strict confidentiality at all times.
• Anticipate the needs of the President and proactively address them to facilitate their workflow and productivity

Requirements

• Good phone demeanor
• Comfortable working on a computer
• 3+ years with Data entry and system navigation
• Detail orientated
• Able to maintain a friendly and professional tone at all times
• Previous experience using Connected software is a plus

Benefits

• Medical benefits
• Dental Benefits
• Vision Benefits
• Paid Vacation
• Retirement Plan