Administrative Assistant

Pacific Staffing; Sacramento (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

Pacific Staffing is seeking an Administrative Assistant for a respected organization in Sacramento, CA. This onsite role supports daily office operations and provides exceptional service to staff and visitors in a collaborative, fast-paced environment.

You will handle front-desk inquiries, coordinate meetings, manage supplies and communications, and assist with vendor coordination while ensuring accuracy and timely completion of tasks.

Qualifications

• Excellent customer service, interpersonal, and communication skills.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams, PowerPoint), Zoom, and common office technology.
• Strong organizational, written, verbal, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and exercise sound judgment.
• Demonstrated success handling administrative tasks with accuracy and attention to detail.

Responsibilities

• Serve as the first point of contact for staff and visitors while managing incoming calls and inquiries.
• Coordinate office operations, including supplies, mail distribution, payment processing, vendor coordination, and facility support.
• Manage multiple assignments and priorities while meeting deadlines.
• Proofread, edit, and distribute internal and external communications.
• Coordinate meetings, schedules, and production of materials.
• Prepare and distribute student and stakeholder communications, including newsletters.
• Provide general administrative and operational support to ensure smooth daily operations.

Skills

Customer service

Interpersonal skills

Communication skills

Tools

Microsoft Office 365

Zoom

Office technology

Job description

Pacific Staffing is recruiting an Administrative Assistant for a respected organization in Sacramento known for its collaborative culture and supportive work environment. This role is ideal for an organized, customer-service-oriented professional who enjoys balancing multiple priorities while providing administrative, operational, and office support to staff. The Administrative Assistant serves as a key member of the administrative team, supporting daily office operations and providing exceptional service to staff, and visitors. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

100% Onsite | Sacramento, CA Pay: $28-$30 per hour (DOE) Schedule: Monday-Thursday: 10:00 AM - 7:00 PM & Fridays: 10:00 AM - 5:00 PM

Key Responsibilities

• Serve as the first point of contact for staff and visitors while managing incoming calls and inquiries.
• Coordinate office operations, including supplies, mail distribution, payment processing, vendor coordination, and facility support.
• Manage multiple assignments and priorities while meeting deadlines.
• Proofread, edit, and distribute internal and external communications.
• Coordinate meetings, schedules, and production of materials.
• Prepare and distribute student and stakeholder communications, including newsletters.
• Provide general administrative and operational support to ensure smooth daily operations.

Qualifications

• Excellent customer service, interpersonal, and communication skills.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams, PowerPoint), Zoom, and common office technology.
• Strong organizational, written, verbal, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and exercise sound judgment.
• Demonstrated success handling administrative tasks with accuracy and attention to detail.