Strategic HR Executive Assistant to VP

Pacific Staffing; Manlove (CA); On-site; USD 47,000 - 55,000; Full time

Job summary

Pacific Staffing is seeking an Executive Assistant (HR) to support HR leadership in a Sacramento-based, on-site environment. The role focuses on high-level administrative coordination, confidential handling of information, and proactive project support for senior HR leaders.

The ideal candidate will bring 7+ years of administrative experience, exceptional communication, and strong organizational skills to manage calendars, meetings, travel, and reporting while coordinating cross-functional

Qualifications

• 7+ years of administrative experience, ideally supporting senior HR or organizational leaders.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• High initiative with the ability to anticipate needs and act proactively.
• Strong interpersonal skills; able to build relationships across teams.
• Demonstrated confidentiality, integrity, and professionalism.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); SharePoint a plus.
• Strong problem-solving skills and continuous-improvement mindset.

Responsibilities

• Provide daily administrative support to HR Vice Presidents, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Assist the Executive Assistant to the CPO with high-priority initiatives and executive-level administrative tasks.
• Support invoice processing, budget tracking, purchasing requests, and departmental documentation.
• Draft, edit, and format presentations, reports, and communications (PowerPoint, Word).
• Maintain tracking systems in Excel; support data entry, organization, and reporting.
• Coordinate HR events, engagement activities, and off-site meetings.
• Serve as liaison between HR leaders and internal/external partners; manage confidential information with discretion.
• Identify opportunities to streamline administrative processes and support cross-functional projects.
• Track deadlines and ensure HR leaders remain aligned with deliverables.

Skills

Communication

Organization

Time management

Attention to detail

Discretion

Interpersonal skills

Proactive mindset

Education

Associate’s degree in Business Administration/HR/Office Management

Tools

Excel

PowerPoint

Word

Outlook

SharePoint

Job description

Pacific Staffing is seeking an Executive Assistant (HR) to support HR leadership in a Sacramento-based, on-site environment. The role focuses on high-level administrative coordination, confidential handling of information, and proactive project support for senior HR leaders.

The ideal candidate will bring 7+ years of administrative experience, exceptional communication, and strong organizational skills to manage calendars, meetings, travel, and reporting while coordinating cross-functional