Executive Administrative Assistant

Pacific Staffing; Roseville (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

Pacific Staffing is seeking an Executive Administrative Assistant in Roseville, CA to support the CEO and board members with high-level administrative tasks, calendar management, and board-ready materials. The role emphasizes discretion, proactive problem-solving, and the ability to manage fast-moving priorities for senior leadership.

Ideal candidates have 5+ years of executive administrative experience, preferably in large mission-driven organizations, with strong communication, organization,

Qualifications

• 5+ years of executive administrative experience supporting a CEO.
• Experience supporting board meetings and CEO-level operations is preferred.
• Demonstrated interest in working for a mission-driven organization.

Responsibilities

• Manage calendar for CEO and board members, coordinate meetings and travel.
• Prepare board reports, presentations, packets, and executive documents.
• Coordinate communication between CEO, board and internal teams.

Skills

Executive support

Board coordination

Calendar management

Travel coordination

Discretion

Communication

Multitasking

Organization

Attention to detail

Independent work

Tools

Microsoft Office

Collaboration tools

Document prep tools

Job description

Pacific Staffing is recruiting an Executive Administrative Assistant for a respected organization in Roseville, CA known for its mission-driven culture, operational excellence, and commitment to inclusive employment. This role is ideal for a highly organized, proactive C-Suite Executive Administrative Assistant who excels in executive support, board coordination, and managing fast-moving priorities for senior leadership. The Executive Administrative Assistant provides high-level administrative support to the CEO and board members, managing calendars, preparing board materials, coordinating meetings, and ensuring smooth daily operations. This role requires exceptional professionalism, discretion, and the ability to anticipate needs while supporting complex executive and board-level workflows.

Location: Full-Time | On-Site | Roseville, CA

Salary: $90,000 - $110,000 per year (DOE)

Key Responsibilities

• Manage executive calendar for CEO and board members, scheduling, travel coordination, and meeting logistics.
• Prepare polished board reports, presentations, packets, and executive-level documents.
• Coordinate communication between the CEO, board members, and internal departments.
• Support project tracking, deadlines, and follow-up tasks for leadership.
• Maintain organized records, confidential files, and board documentation.
• Assist with event planning, board meetings, and operational support as needed.
• Provide proactive administrative support to ensure efficient workflow and timely execution.

Qualifications

• 5+ years of executive administrative experience to a CEO.
• Preferred experience in large, mission-driven non-profit, association, or philanthropic organizations.
• Experience managing board meetings, preparing board reports and supporting CEO-level operations.
• Demonstrated interest in contributing to a mission-driven organization.
• Strong communication, organization, and multitasking skills.
• Advanced proficiency in Microsoft Office and modern collaboration tools.
• High level of professionalism, confidentiality, and attention to detail.
• Ability to work independently, prioritize effectively, and support fast-paced operations.