Administrative Assistant

Yellowstone Landscape; Sacramento (CA); On-site; USD 74,501,000 - 83,097,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid holidays when eligible

Paid time off when eligible

Referral program for future employees

Job summary

Yellowstone Landscape is seeking a Contract & Client Administrative Professional to join our support staff in a high-volume environment in Sacramento, CA. The role emphasizes accuracy in bids, reports, and client communications, with a focus on maintaining confidentiality and timely delivery.

Five years of related experience are required. The position is full-time, in-person, with benefits including health and retirement options.

Qualifications

• 5+ years of related work experience in contract and client administration.

Responsibilities

• Type bids and proposals.
• Produce work orders and reports.
• Assist departmental/division management.
• Create sales presentations.
• Work within proprietary client database.
• File related documents digitally and in hard copy.
• Collaborate with other support team members to ensure accuracy and follow through.
• Perform other duties as assigned.

Skills

Strong work ethic

Time management

Communication abilities

Proofreading skills

Customer service

Organizational skills

Multitasking

Education

High school or equivalent

Tools

MS Word

MS Excel

Adobe Acrobat

MS Publisher

MS PowerPoint

Access database

Job description

We are seeking a Contract & Client Administrative Professional to join our support staff in a high-volume environment.

Five (5) years of recent, verifiable, related work experience is required.

Admin Professional Job Duties

• Type bids and proposals
• Produce work orders and reports
• Assist departmental/division management
• Create sales presentations
• Work within proprietary client database
• File related documents digitally and hard copy
• Collaborate with other support team members to assure accuracy and follow through
• Other duties as assigned

Admin Professional Qualifications

• Database experience with Access or any other
• MS Publisher or MS PowerPoint knowledge a plus
• Strong work ethic, self-motivation and time-management skills
• Strong written and oral communication abilities
• Strong proofreading skills
• Strong sense of job ownership and personal responsibility
• Personable customer service and problem-solving skills
• Exceptional clerical, computer, and organizational skills
• Consistent delivery of accurate, quality work products
• Experience and desire to work with a high volume of contracts and proposals
• Strong multi-tasking skills and ability to prioritize work load

Admin Professional Minimum Requirements

• Intermediate or better proficiency in MS Word, Excel, and Adobe Acrobat
• Type 50+ WPM minimum
• Maintain a professional manner and understand the need for confidentiality
• Outstanding organization and prioritization skills
• Must be resourceful with the ability to utilize existing knowledge to adapt to individual project needs
• Ability to adapt quickly to changing priorities when unplanned tasks are presented
• Ability to work with a variety of personalities
• Ability to focus on multiple projects simultaneously
• Willingness to cross-train for other contract and administrative support positions within the company
• Detail oriented in all aspects of work

Compensation is dependent on experience. This is not an entry level administrative assistant position.

Job Type: Full-time

Salary: $26.00 - $29.00 per hour

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid holidays when eligible
• Paid time off when eligible
• Referral program for future employees

Schedule

• Day shift
• Monday through Friday

Ability To Commute/relocate

• Sacramento, CA 95829: Reliably commute to work each day

Education

• High school or equivalent (Preferred)

Experience

• Microsoft Word: 3 years (Preferred)
• Microsoft Excel: 3 years (Preferred)

Work Location: In person