Administrative Assistant

Ultimate Staffing Services; Sacramento (CA); On-site; USD 60,174,000 - 65,904,000; Full time

Job summary

Ultimate Staffing Services in Sacramento, CA is seeking an Administrative Assistant to support daily office operations. You will handle calls, scheduling, documentation, and file management in a fast-paced environment.

The ideal candidate will have at least 2 years of admin experience, strong MS Office skills, and a professional, detail-oriented approach. The role is full-time and based in Sacramento.

Qualifications

• High school diploma or GED required.
• Minimum of 2 years of administrative, clerical, customer service, or office support experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational, communication, and time management skills.

Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries professionally.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, spreadsheets, presentations, and other business documents.
• Maintain filing systems and ensure confidentiality and accuracy.
• Process invoices, expense reports, and other administrative documentation.
• Coordinate travel arrangements and office events.
• Assist with onboarding activities and HR-related administrative functions.
• Provide exceptional customer service to internal and external stakeholders.

Skills

Microsoft Office

Organizational skills

Time management

Communication

Data entry

Attention to detail

Customer service

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Salary: USD21 - USD23 per hour

Administrative Assistant

Location: Sacramento, CA
Job Type: Full-Time
Pay Rate: $21.00 - $23.00 per hour

Position Overview

We are seeking a reliable, organized, and customer-focused Administrative Assistant to support daily office operations in our Sacramento office. The ideal candidate is a proactive professional who excels at multitasking, communication, and maintaining accurate records in a fast-paced environment. This role is responsible for providing administrative support to management and staff while ensuring smooth and efficient office operations.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries professionally.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, spreadsheets, presentations, and other business documents.
• Maintain electronic and physical filing systems while ensuring confidentiality and accuracy.
• Perform data entry and update company databases and records.
• Coordinate travel arrangements, meeting logistics, and office events.
• Process invoices, expense reports, and other administrative documentation.
• Order and maintain office supplies and coordinate office maintenance needs.
• Assist with onboarding activities and support HR-related administrative functions.
• Provide exceptional customer service to internal and external stakeholders.
• Support special projects and perform other administrative duties as assigned.

Qualifications

Required

• High school diploma or GED required.
• Minimum of 2 years of administrative, clerical, customer service, or office support experience.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High level of professionalism and discretion when handling confidential information.
• Strong attention to detail and problem-solving abilities.