Administrative Assistant

AllianceIT Inc; Sacramento (CA); On-site; USD 36,000 - 54,000; Full time

Job summary

AllianceIT Inc in Sacramento is seeking an Administrative Support professional to handle reception, staff support, and office operations in a government office environment.

You will coordinate meetings, manage mail and shipments, process invoices, track equipment, and liaise with property management, ensuring supplies and records are properly archived.

Qualifications

• High School Diploma required.
• 1 year of experience in an administrative support role preferred.
• Experience with Microsoft Office tools is expected.

Responsibilities

• Provides Reception Services including answering, determining purpose of, and directing incoming calls.
• Provides back-up to the Executive Secretary and administrative staff, as needed.
• Coordinates meetings and conference room availability.
• Tracks special equipment reserved by staff.
• Distributes payroll and/or travel expense checks to various staff from various offices in Sacramento.
• Serves as liaison with the building's property management company.
• Maintains, organizes, and secures the office supply room.
• Coordinates ergonomic assessments and the acquisition of associated equipment.
• Prepares all outgoing mail generated by Sacramento offices for statewide distribution.
• Tracks, sorts, and distributes all incoming mail for multiple Sacramento offices.
• Performs journal entry paper filing tasks.
• Logs, tracks, codes, and prepares for signature all incoming invoices.

Skills

Reception Services

Administrative Support

Invoice Processing

Records Archiving

Office Administration

Microsoft Office

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Work Setting: Onsite

Candidate Requirement: Locals or candidates within 30 miles

Job Description

This position is responsible for providing reception to other governmental offices, internal agency staff, and the trial courts. The position also provides staff support and administrative services including supply ordering, records archiving, invoice coding, preparation and routing for signature, and storage, tracking, and issuance of various JCC equipment.

Education and Experience

• High School Diploma and 1 year of experience in an administrative support role.

Responsibilities

• Provides Reception Services including answering, determining purpose of, and directing incoming calls.
• Provides back-up to the Executive Secretary and administrative staff, as needed.
• Coordinates meetings and conference room availability.
• Tracks special equipment reserved by staff.
• Distributes payroll and/or travel expense checks to various staff from various offices in Sacramento.
• Serves as liaison with the building's property management company.
• Maintains, organizes, and secures the office supply room.
• Coordinates ergonomic assessments and the acquisition of associated equipment.
• Prepares all outgoing mail generated by Sacramento offices for statewide distribution.
• Tracks, sorts, and distributes all incoming mail for multiple Sacramento offices.
• Performs journal entry paper filing tasks.
• Logs, tracks, codes, and prepares for signature all incoming invoices.

Preferred Skills

• Experience with Microsoft Office tools, including Word and Excel.
• Experience with freight and mail processing.
• Experience reviewing and processing invoices.

Primary Skills

Accounting, Administrative Support, Reception Services, Invoice Processing, Invoice Coding, Records Archiving, Office Administration, Microsoft Office

Secondary Skills

Microsoft Word, Microsoft Excel, Mail Processing, Freight Processing, Supply Ordering, Equipment Tracking, Payroll Check Distribution, Travel Expense Processing, Meeting Coordination, Conference Room Management, Property Management Liaison, Office Supply Management, Ergonomic Assessment Coordination, Journal Entry Filing, Communication