Administrative Assistant

Staffmark Group; Riverside (CA); On-site; USD 42,000 - 44,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med,

Life Insurance and Disability

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Staffmark Group seeks an Administrative Assistant in Riverside, CA to keep daily operations organized and running smoothly. You will handle office tasks, process financial transactions, and support departmental activities with a positive, professional approach.

The role emphasizes strong communication, multitasking, and attention to detail, with a Monday–Friday schedule and a pay range that reflects local standards.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and customer service abilities.
• Experience handling administrative tasks and office workflows.

Responsibilities

• Provide administrative and financial support for departmental operations.
• Process purchase orders, travel vouchers, reimbursement requests, and other financial transactions.
• Coordinate departmental events and serve as front desk contact.
• Maintain filing systems and department records.
• Support campus and office operations with data entry and scheduling.

Skills

Organizational skills

Communication skills

Customer service skills

Multitasking

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Now hiring for a Administrative AssistantLocation: Riverside, CAPay Rate: $30.82 - $32.28 per hourSchedule: Monday-Friday, 8:00 AM-5:00 PMContract through March-April 2027

Good Office Vibes Only

If you're all about keeping things organized and people happy, this Administrative Assistant role in Riverside is your sweet spot. You'll handle the details, keep the team on track, and bring positive energy to every part of the day.

Looking for Administrative Assistant jobs in Riverside where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Education Requirements

• High school diploma or GED required.
• Associate's or Bachelor's degree in Business Administration, Education, Finance, or a related field preferred.
• Familiarity with university policies, procedures, and administrative operations is a plus.

Experience Requirements

• 1-2 years of Administrative Assistant experience required.
• Previous experience in a university or higher education environment preferred.
• Experience processing financial transactions, purchase orders, reimbursements, travel requests, and departmental documentation.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office and office management systems.

Physical Capabilities

• Ability to sit, stand, and move throughout an office environment during the workday.
• Ability to perform repetitive computer and administrative tasks.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• No regular lifting requirements associated with this position.

Job Duties

• Provide administrative and financial support for departmental operations.
• Process purchase orders, travel vouchers, reimbursement requests, supply orders, ProCard transactions, campus recharge work orders, and other financial transactions.
• Verify funding availability and process procurement, travel, and reimbursement requests in compliance with established policies and procedures.
• Coordinate and support departmental events, including faculty recruitment activities, conferences, and colloquiums.
• Serve as the front desk contact for faculty, staff, students, and community visitors by answering calls and responding to inquiries.
• Monitor and maintain departmental email accounts, incoming mail, fax communications, and departmental records.
• Securely manage and distribute checks according to departmental procedures.
• Process departmental service requests, including parking requests, printing services, reprographics requests, facilities work orders, and IT support tickets.
• Maintain accurate filing systems and administrative records.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Staffmark worked diligently to find me a place to work." - Stacey, Administrative Assistant

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.