Administrative Associate / Administrative Assistant

Lancesoft; St. Louis (MO); Presencial; USD 34.000 - 39.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical Insurance

Dental Insurance

Vision Insurance

401k Contributions

Life Insurance

Accident Insurance

Descripción de la vacante

LanceSoft is seeking an Administrative Associate / Administrative Assistant in St. Louis, MO to support daily office functions and cross-functional collaboration with regional and global teams. The role emphasizes calendar management, onboarding support, and data handling using SAP, SharePoint, and MS Office.

The position is on-site with standard hours, offering comprehensive benefits. Strong communication, organization, and attention to detail will help thrive in this fast-paced environment.

Formación

• High school diploma/GED with minimum two years of admin support experience.
• Technical, administrative, people, and organizational skills.
• Support onboarding and training processes.
• Excellent computer skills: Word, Excel, PowerPoint, and email.
• Strong communication and organization skills.
• Multi-task oriented with attention to deadlines and follow-up.

Responsabilidades

• Schedule appointments and maintain calendars.
• Oversee onboarding process.
• Coordinate meetings and travel (domestic and international).
• Manage fiscal administration: invoices/payments for sites and vendors.
• Use SAP reporting tools to provide data.
• Update data and generate reports in Dakota, LMS, Outlook, SAP, and SharePoint.
• Record retention and file management; maintain confidentiality.
• Assist with group projects and back-up admin support.

Conocimientos

Scheduling

Calendar management

Communication skills

Multi-tasking

Confidentiality

Educación

High school diploma or GED

Associate/Bachelor degree in Business/Marketing

Herramientas

SAP

SharePoint

Outlook/Microsoft Office

Dakota

MS Teams

Descripción del empleo

Title: Administrative Associate / Administrative Assistant

Location: St. Louis, MO 63122 United States

Duration: 0-11+ Months

Shift: Monday - Thursday, day shift. 8-5pm fully onsite

Pay: $25.00/Hour to $28.00/Hour

Position Summary

The Administrative Assistant / Administrative Associate will support the will support the department by managing daily office functions to ensure efficiency of operation of the group, including, but not limited to:

• Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.
• Scheduling appointments and maintaining calendars.
• Oversee onboarding process
• Scheduling, coordinating and facilitating meetings, MS Teams conferences;scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).
• Monitoring, reconciling, and assisting with fiscal administration for local St. Louis Sites and vendors. Interacting with Regional and Global teams. Financial management - Processing and tracking invoices and payments for manufacturing, team and site support.
• Establishing and maintaining effective working relationships;serving as the first point of contact in communication for teams.
• Supply procurement and physical resource management;Purchasing card documentation and reconciliation.
• Use SAP reporting tools to provide requested data/information.
• Utilize various software, including Dakota, LMS, Outlook, Microsoft Office, SAP to update data, produce customized reports, presentations, documents, databases, journals and correspondence.
• Record retention management - establishing, updating, and maintaining files and records.
• Utilize discretion and maintain confidentiality in handling sensitive documents.
• Contract management - steward submission and approval process, tracking and resolution.
• Assist with group projects and function as back-up administrative resource for other groups when needed. Experience using Outlook, SAP, and SharePoint.

Responsibilities

• High school diploma/GED with a minimum of two years of experience in providing administrative support in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.
• Technical skills, administrative skills, people skills, organization skills.
• Will support onboarding and training process.
• Excellent computer skills including Microsoft applications Word, Excel, PowerPoint and email use
• Possess strong communications and organization skills.
• Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.
• Professional and mature demeanor with strong team orientation.
• Strong customer focus, especially critical for interactions over the phone
• Strong interpersonal skills, able to work across functions and manage outside vendors

Preferred

• Associate Degree or Bachelor's degree in either Business or Marketing or related field.
• Working knowledge of databases such as Microsoft Access

Employee Benefits

• Four options of medical Insurance
• Dental and Vision Insurance
• 401k Contributions
• Critical Illness Insurance
• Voluntary Permanent Life Insurance
• Accident Insurance
• Other Employee Perks

EEO Employer LanceSoft is a certified Minority Business Enterprise (MBE) and an equal-opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.