Administrative Assistant

Procession Systems; Reston (VA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Vision benefits

Dental benefits

401k

Paid time off

Job summary

Procession Systems is seeking a detail oriented Administrative Assistant to support our recruiting and management teams. You will coordinate candidate interviews, schedule internal meetings, maintain data records and provide general administrative support to ensure smooth day-to-day office operations.

This role requires 2–3 years in office administration, strong calendar management, excellent communication, and proficiency with Microsoft Office and Google Workspace.

Qualifications

• 2–3+ years of office administration experience.
• 1+ years calendar management supporting multiple clients or executives.
• Experience setting up video conferencing (Meet/Teams).
• Professional demeanor and strong customer service.
• Ability to work independently with high attention to detail.
• 2+ years Microsoft Office and Google Workspace experience.
• Excellent verbal and written communication.
• Strong organizational skills.
• Ability to plan ahead and manage time effectively.
• Ability to lift up to 25 lbs.

Responsibilities

• Coordinate and schedule candidate interviews with hiring managers and clients.
• Work closely with senior leadership and clients to arrange meetings and manage calendars.
• Collaborate with analysts to gather data and maintain spreadsheets and reports.
• Enter, update and verify information in company databases and tracking systems.
• Assist with general office administration, including organization, document management and correspondence.

Skills

Calendar management

Customer service

Attention to detail

Organizational skills

Communication

Independent work

Data entry

Lifting 25 lbs

Tools

Microsoft Office Suite

Google Workspace

Video conferencing (Meet/Teams)

Job description

Procession Systems is seeking a detail oriented and organized Administrative Assistant to support our recruiting and management teams. You will be responsible for coordinating candidate interviews, scheduling internal meetings, maintaining data records and providing general administrative support to ensure smooth day to day office operations.

About Us:

Procession Systems is a growing staffing firm that provides uniquely effective human capital, staff augmentation, and recruiting solutions to our clients. Founded in 2016, our mission is to revolutionize the recruiting industry by dramatically increasing candidate flow and hires for our clients while driving down cost. We work primarily within the Federal IT market, support over 25 GovCon partners and oversee positions with high clearance levels. We operate as a \"one stop shop\" for candidates, connecting them with multiple opportunities through one, single recruiter. We have a collaborative, feedback driven culture where you can make an immediate impact and help shape the future of Procession Systems from day one.

Responsibilities:

• Coordinate and schedule candidate interviews with hiring managers and clients
• Work closely with senior leadership and clients to arrange meetings and manage calendars
• Collaborate with analysts to gather data and maintain spreadsheets and reports
• Enter, update and verify information in company databases and tracking systems
• Assist with general office administration, including organization, document management and correspondence

Qualifications:

• 2-3 + years of experience in office administration, administrative support or a related field
• At least 1+ years of calendar management supporting multiple clients, executives, or managers
• Experience setting up video conference and Meets/Teams technology for meeting user
• Professional demeanor and strong customer service experience
• Ability to work independently and maintain attention to detail in a high volume environment
• At least 2 years of experience in Microsoft Office Suite and Google Workspace
• Excellent verbal and written communication abilities
• Strong organizational skills
• Experience planning ahead and managing time effectively
• Ability to lift, carry and move items, equipment or boxes up to 25lbs

Compensation:

• Competitive base salary (commensurate with experience)
• Full benefits package, including medical (Anthem) and vision (Delta) fully paid by employer for self and family, dental (Delta), 401k (Paychex Flex), generous PTO package, and more