Administrative Assistant — Calendar & Interview Coordination Pro

Procession Systems; Reston (VA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Vision benefits

Dental benefits

401k

Paid time off

Job summary

Procession Systems is seeking a detail oriented Administrative Assistant to support our recruiting and management teams. You will coordinate candidate interviews, schedule internal meetings, maintain data records and provide general administrative support to ensure smooth day-to-day office operations.

This role requires 2–3 years in office administration, strong calendar management, excellent communication, and proficiency with Microsoft Office and Google Workspace.

Qualifications

• 2–3+ years of office administration experience.
• 1+ years calendar management supporting multiple clients or executives.
• Experience setting up video conferencing (Meet/Teams).
• Professional demeanor and strong customer service.
• Ability to work independently with high attention to detail.
• 2+ years Microsoft Office and Google Workspace experience.
• Excellent verbal and written communication.
• Strong organizational skills.
• Ability to plan ahead and manage time effectively.
• Ability to lift up to 25 lbs.

Responsibilities

• Coordinate and schedule candidate interviews with hiring managers and clients.
• Work closely with senior leadership and clients to arrange meetings and manage calendars.
• Collaborate with analysts to gather data and maintain spreadsheets and reports.
• Enter, update and verify information in company databases and tracking systems.
• Assist with general office administration, including organization, document management and correspondence.

Skills

Calendar management

Customer service

Attention to detail

Organizational skills

Communication

Independent work

Data entry

Lifting 25 lbs

Tools

Microsoft Office Suite

Google Workspace

Video conferencing (Meet/Teams)

Job description

Procession Systems is seeking a detail oriented Administrative Assistant to support our recruiting and management teams. You will coordinate candidate interviews, schedule internal meetings, maintain data records and provide general administrative support to ensure smooth day-to-day office operations.

This role requires 2–3 years in office administration, strong calendar management, excellent communication, and proficiency with Microsoft Office and Google Workspace.