Assistant Property Manager

AppleOne Employment Services; Carmel (IN); On-site; USD 30,000 - 32,000; Full time

Job summary

AppleOne Employment Services is seeking an organized Assistant Property Manager for a contract/temporary opportunity through January 2027. This role supports day-to-day property management operations in a professional office environment, handling administrative coordination, tenant communications, vendor support, and meticulous document management.

Based in Carmel, IN, the position focuses on accurate reporting, lease administration support, and timely responses to tenants, with strong emphasis

Qualifications

• Support property management operations through administrative coordination, tenant communication, and document management.
• Maintain lease files, contract files, insurance certificates, work orders, purchase orders, and invoice processing workflows.
• Assist with reporting, budget preparation, vendor coordination, service contracts, and tenant bill back processing.
• Coordinate office operations, meetings, correspondence, and follow-up systems to support property management leadership.
• High school diploma or GED equivalent required.
• 3 to 5 years of relevant administrative, clerical, property management, or related office support experience preferred.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills with the ability to interact professionally with tenants, clients, vendors, and decision makers.
• Excellent organization, follow-up, time management, and multitasking skills.
• Ability to maintain confidential information and follow established policies and procedures.

Responsibilities

• Provide administrative support including phone coverage, report typing, filing, correspondence distribution, meeting coordination, and office supply management.
• Assist with lease administration, tenant contacts, insurance tracking, contract files, certificates of insurance, and related reporting.
• Prepare and coordinate bid proposals, service contracts, invoices, purchase orders, check requests, and expense reports for review and approval.
• Monitor the property maintenance work order system, track tenant service calls, and prepare monthly status reports for property management.
• Support monthly and quarterly management reports, annual budget preparation, tenant bill backs, staff hours processing, and property meter readings.
• Promote positive relationships with tenants, clients, vendors, and internal team members through professional and timely communication.

Skills

Administrative coordination

Tenant communication

Document management

Office organization

Strong written/verbal communication

Time management

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Job Summary: We are seeking an organized and customer-focused Assistant Property Manager for a contract/temporary opportunity through January 2027. This role supports day-to-day property management operations within a professional office environment and is ideal for someone who enjoys administrative coordination, tenant communication, vendor support, and detailed document management. The Assistant Property Manager will work closely with property management leadership to help maintain smooth operations, accurate records, responsive tenant service, and timely reporting. This is a great opportunity for a property management or administrative professional who thrives in a team-oriented environment, values clear communication, and wants to contribute to the success of a well-managed real estate portfolio.

Key Responsibilities

• Provide administrative support including phone coverage, report typing, filing, correspondence distribution, meeting coordination, and office supply management.
• Assist with lease administration, tenant contacts, insurance tracking, contract files, certificates of insurance, and related reporting.
• Prepare and coordinate bid proposals, service contracts, invoices, purchase orders, check requests, and expense reports for review and approval.
• Monitor the property maintenance work order system, track tenant service calls, and prepare monthly status reports for property management.
• Support monthly and quarterly management reports, annual budget preparation, tenant bill backs, staff hours processing, and property meter readings.
• Promote positive relationships with tenants, clients, vendors, and internal team members through professional and timely communication.

Compensation and Benefits

• Compensation: $30 to $32 per year.
• Job Type: Contract/Temporary.

Required Qualifications and Skills

• Support property management operations through administrative coordination, tenant communication, and document management.
• Maintain lease files, contract files, insurance certificates, work orders, purchase orders, and invoice processing workflows.
• Assist with reporting, budget preparation, vendor coordination, service contracts, and tenant bill back processing.
• Coordinate office operations, meetings, correspondence, and follow-up systems to support property management leadership.
• High school diploma or GED equivalent required.
• 3 to 5 years of relevant administrative, clerical, property management, or related office support experience preferred for this level.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills with the ability to interact professionally with tenants, clients, vendors, and decision makers.
• Excellent organization, follow-up, time management, and multitasking skills.
• Ability to maintain confidential information and follow established policies and procedures.
• Comfortable working in a professional office environment using standard office equipment.
• Ability to sit or stand for extended periods, walk between buildings as needed, use stairs or step stools, and occasionally travel outside in varying weather conditions.

Preferred Qualifications

• Bachelor’s degree preferred.
• Customer service experience preferred.
• Prior experience in real estate, commercial property management, lease administration, vendor coordination, or tenant services is a plus.
• Experience with contract administration software, work order systems, purchase order systems, or property management reporting tools is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.