Administrative Assistant

FlatironDragados; Raleigh (NC); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Comprehensive compensation package

Paid time off

401(k)

Medical/Extended Health Care

Dental

Vision

Wellness benefits

Tuition Reimbursement

Job summary

FlatironDragados is seeking an Administrative Assistant to serve as the backbone of our Raleigh office. You will handle data entry, answer employee inquiries, and coordinate day-to-day office activities to ensure smooth operations across departments.

You will collaborate with office staff and HR to resolve issues, maintain calendars, and greet visitors in a courteous, service-oriented environment. This role emphasizes accuracy, organization, and proactive communication.

Qualifications

• High School diploma or GED required.
• Administrative or clerical experience preferred.
• Proficient with MS Office Suite (Word, Excel).
• Friendly, customer-service oriented mindset.
• Ability to multitask and prioritize workload.

Responsibilities

• Perform data entry for office and department needs, including time cards and equipment usage.
• Support employee inquiries and coordinate with HR and payroll as needed.
• Maintain conference room and facilities; coordinate meetings and catering.
• Manage contact information, seating, and event calendars.
• Handle calls, messages, mail, and packages; direct to appropriate staff.

Skills

Customer service

Multitasking

Self-prioritization

Communication

Education

High School Diploma or GED

Tools

MS Office

Job description

Overview

Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project or district office.

You will collaborate with industry experts and committed teams who value individualityand recognize achievements.

What you will be doing

• Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
• Maintains company and business contact information, seating and event calendar documents.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Greets and assists all visitors and assists office staff by alerting arrival or directing visitors.
• Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
• Performs a variety of clerical duties, including making copies, ordering office supplies, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.

What we are looking for

• High School Diploma or GED required.
• Administrative or clerical experience preferred.
• Experience using MS Office Suite, including Word and Excel preferred.
• Knowledge of computer and MS Office Suite required.
• Friendly disposition and customer service attitude required.
• Able to multi-task and self-prioritize required.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $21.00/Hr.

Salary Max

USD $23.00/Hr.