Administrative Assistant

Global Impact Group LLC; Raleigh (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

A certified language services provider is seeking a Full-Time Administrative Assistant to support operations for a USCIS contract in Raleigh, NC. The role involves administrative duties, financial tracking, and documentation management. Candidates should have a degree in Business Administration or Accounting and 2+ years of experience in a similar role. Knowledge of QuickBooks and Excel is preferred, and U.S. Citizenship or permanent residency is required.

Qualifications

• 2+ years of administrative experience with exposure to accounting or finance functions.
• Strong organizational and multitasking skills; detail-oriented.
• U.S. Citizenship or permanent residency required.

Responsibilities

• Provide general administrative support including scheduling and correspondence.
• Assist with invoice preparation and reconciliation.
• Maintain accurate databases of personnel and contract documentation.

Skills

Organizational skills

Communication skills

Multitasking

Familiarity with QuickBooks Online

Excel proficiency

Education

Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field

Tools

QuickBooks Online

Excel

Job description

Overview

Global Impact Group LLC is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and ISO 9001 / ISO 17100 certified provider of language services. We deliver interpretation and translation solutions to federal, state, and local government clients. We are seeking a Full-Time Administrative Assistant with an accounting background to support day-to-day operations, financial tracking, and documentation management for our new USCIS contract. This role provides critical administrative and financial support to program managers and leadership.

Responsibilities

• Provide general administrative support including scheduling, correspondence, and record-keeping.
• Assist the Finance & Accounting Manager with invoice preparation, reconciliation, and DCAA-compliant recordkeeping.
• Maintain accurate databases of personnel, task orders, and contract documentation.
• Support onboarding and clearance tracking by coordinating with HR and the Facility Security Officer.
• Prepare monthly and quarterly reports for management and the Contracting Officer’s Representative (COR).
• Assist with procurement tracking, expense monitoring, and budget reconciliation.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field.
• 2+ years of administrative experience with exposure to accounting or finance functions.
• Knowledge of QuickBooks Online (QBO), Excel, and federal invoicing practices preferred.
• Strong organizational and multitasking skills; detail-oriented.
• Excellent written and verbal communication skills.
• Ability to obtain and maintain a federal background clearance (Tier 3 or Tier 5).
• U.S. Citizenship or permanent residency required.

How to Apply

Submit the following:

• Resume / CV highlighting administrative and accounting experience.
• References from prior roles in finance or administration.
• Availability to start.

Apply via email: [e-mail] Subject line: Administrative Assistant Application – Raleigh