Scheduling Coordinator & Administrative Assistant

Global Impact Group LLC; Raleigh (NC); On-site; USD 17,047 - 24,280; Full time

Benefits offered by this job

Opportunity for advancement

Impactful work in language access services

Community involvement

Job summary

A language services organization is seeking a highly organized Scheduling Coordinator & Administrative Assistant in Raleigh, NC. The role involves coordinating language services, administrative tasks, and bookkeeping support. Ideal candidates have 2-3 years of related experience plus knowledge in the language services industry. This onsite position offers a competitive compensation rate and the opportunity for professional growth within a dynamic team.

Qualifications

• Minimum 2–3 years of experience in scheduling coordination and administrative support.
• Experience in the language services industry (interpretation, translation, or related services) required.
• Strong organizational and multitasking skills.

Responsibilities

• Coordinate and schedule interpreters and language professionals.
• Provide general administrative assistance to operations and project management.
• Support basic bookkeeping functions, including invoice review and tracking.

Skills

Scheduling coordination

Administrative support

Bookkeeping

Excellent communication skills

Organizational skills

Tools

Microsoft Office

Google Workspace

Scheduling systems

Job description

Welcome to the Global Impact Group Career Hub — where purpose meets opportunity.

Opportunity for advancement

Position Overview

Global Impact Group LLC, doing business as Global Language System (GLS), is seeking a highly organized and detail-oriented Scheduling Coordinator & Administrative Assistant to support daily operations. This role is critical to ensuring smooth scheduling of language services, administrative efficiency, and accurate bookkeeping support. The ideal candidate has experience in the language services industry, strong scheduling coordination skills, and a working background in administrative support and bookkeeping. This is an onsite position and requires consistent presence at our Raleigh office.

Key Responsibilities

Scheduling & Coordination

• Coordinate and schedule interpreters and language professionals for onsite, telephonic, and video assignments
• Communicate with clients, linguists, and internal teams to confirm appointments and resolve scheduling conflicts
• Monitor service requests, coverage, cancellations, and last‑minute changes
• Maintain accurate scheduling records in company systems
• Ensure compliance with client requirements, certifications, and service standards

Administrative Support

• Provide general administrative assistance to operations, project management, and leadership teams
• Prepare reports, correspondence, and internal documentation
• Maintain organized digital and physical filing systems
• Support onboarding documentation for linguists and vendors
• Assist with invoice tracking, documentation, and internal controls
• Support basic bookkeeping functions, including:
• Invoice review and tracking
• Expense documentation
• Timesheet verification
• Coordination with accounting and payroll teams
• Ensure accurate record‑keeping and timely submission of financial documents

Required Qualifications

• Minimum 2–3 years of experience in scheduling coordination and administrative support
• Experience in the language services industry (interpretation, translation, or related services) required
• Background or working knowledge in bookkeeping or accounting support
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency with scheduling systems, databases, and Microsoft Office / Google Workspace
• Ability to work onsite and collaborate with cross‑functional teams

Preferred Qualifications

• Bilingual or multilingual (Spanish, French, or other languages a strong plus)
• Experience working with interpreter scheduling platforms
• Familiarity with HIPAA‑compliant environments or government contracts
• Experience supporting ISO‑certified organizations (ISO 9001 / ISO 17100 a plus)
• Onsite office setting
• Collaborative and professional team environment

Why Join Global Language System?

• Work with a certified SDVOSB and ISO‑certified organization
• Be part of a growing company delivering impactful language access services
• Opportunity to contribute to operational excellence and community impact

Compensation: $15.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.