Administrative Assistant

Randstad USA; Providence (RI); On-site; USD 30,000 - 31,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance

Short-term disability

401K

Job summary

Randstad USA in Providence, RI is seeking an on-site Administrative Coordinator to support Fleet Management and Lease Administration within our Facilities Management and Real Estate group. The role requires 2–3 years of admin experience and strong Excel skills, with a detail-oriented, coachable approach to work.

The position offers an on-site, 8:00 AM–4:00 PM schedule, with a starting hourly rate around $22, and a benefits package including medical, dental, vision, and retirement options.

Qualifications

• 2–3 years of hands-on administrative support experience.
• Proficient in Microsoft Excel with basic formulas and VLOOKUP.
• Able to receive informal feedback and adjust workflows quickly.

Responsibilities

• Provide targeted admin support to Fleet Management and Lease Administration.
• Organize daily schedules, appointments, and departmental correspondence.
• Draft and send professional emails to align cross-functional teams and partners.

Skills

Admin experience 2–3 yrs

Excel with formulas & VLOOKUP

Adaptable / coachable

Education

High School diploma

Tools

Microsoft Excel

Microsoft Office

Job description

We are a leading, mission-driven regional healthcare system dedicated to supporting patient care, medical innovation, and academic medicine across the communities we serve. Behind our clinical excellence is a robust operational infrastructure powered by a casual, welcoming, and collaborative work culture where open communication and teamwork are part of everyday life. This role provides critical administrative coordination within our Facilities Management and Real Estate group, directly supporting the Fleet Management and Lease Administration teams to ensure essential operational workflows, properties, and vehicle assets operate seamlessly.

• salary: $21.99 - $22 per hour
• shift: First
• work hours: 8 AM - 4 PM
• education: High School

Responsibilities

What You’ll Tackle Every Day

• Deliver targeted administrative support to both the Fleet Management and Lease Administration divisions within our Facilities Management and Real Estate department.
• Manage, organize, and streamline daily operational schedules, appointments, and departmental correspondence.
• Draft, proofread, and send clear, professional email correspondence to keep cross-functional healthcare teams and external partners aligned.

What You Bring to the Table

• 2–3 years of proven hands-on administrative support experience
• Proficiency in Microsoft Excel, including direct comfort building basic formulas and executing V-lookups.
• Adaptable, coachable mindset with a proven ability to receive informal feedback in real time and adjust workflows efficiently.

Why You’ll Love Working With Us

• Be part of a vital operational team within a major healthcare system where your daily work directly facilitates critical campus and medical operations.
• Hourly compensation set at $22.00/hour.
• Work in a steady, reliable on-site role centrally located in Providence, RI.

Skills

• Administrative Duties
• Preparing Agendas
• Scheduling Appointments
• Microsoft Office
• Vendor Management

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan

This posting is open for thirty (30) days.