Administrative Assistant

Five Dimensions Energy LLC; Princeton (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Full-time schedule

Exposure to energy trading environment

Job summary

Five Dimensions Energy LLC in Princeton, NJ seeks an Administrative Assistant to handle office administration, HR support, and front desk duties in a fast-paced professional environment.

The role emphasizes organization, discretion, and collaboration, with opportunities to grow responsibilities and work across HR and operations processes.

Qualifications

• Entry-level candidates encouraged to apply.
• Strong organizational skills and professionalism required.
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication.
• Discretion with confidential information.

Responsibilities

• Manage general office operations (supplies, vendors, mail, facilities).
• Coordinate meetings, calendars, and internal communications.
• Assist with internal events and expense tracking.
• Coordinate onboarding/offboarding, payroll support, benefits, and HR compliance tasks.
• Support recruitment logistics and HR documentation.

Skills

Organizational skills

Professionalism

Written & verbal communication

Confidentiality

Microsoft Office / Google Workspace

Multitasking

Tools

Microsoft Office

Google Workspace

Job description

We are a specialized global energy market trading hedge fund. Our team is lean, collaborative, and fast-moving, with a strong emphasis on professionalism, discretion, and operational excellence. We are seeking a highly organized, reliable, and detail-oriented Administrative Assistant to provide comprehensive office administration, human resources support, and front desk reception. This role is essential to ensuring smooth day-to-day operations, creating a professional and welcoming environment for visitors and staff, coordinating internal events, and supporting key HR processes. The ideal candidate is proactive, polished, reliable, and comfortable managing multiple priorities in a fast-paced professional environment.

• Location: Princeton, NJ
• Experience Level: Entry
• Industry: Energy Trading / Hedge Fund
• Application Deadline: Oct 30, 2026

• Core Responsibilities

  • Office Administration
    • Manage general office operations, including supplies, vendors, mail, and facilities coordination
    • Support meeting logistics, calendar coordination, and internal communications
    • Assist with internal event coordination, including anniversaries, outings, sports activities, and the annual Christmas party
    • Assist with expense tracking, and reimbursement documentation as needed
    • Coordinate with building management, vendors, and service providers to address office maintenance and operational needs
  • Human Resources Support
    • Assist with onboarding and offboarding processes, including documentation, scheduling, coordination, and system access
    • Assist payroll coordination, benefits administration, and HR compliance tasks
    • Help coordinate recruiting logistics, including interview scheduling and candidate communication
    • Assist with preparation and organization of HR-related forms, files, and internal documentation

• Qualifications

  • Entry-level candidates with strong organizational skills and professionalism are strongly encouraged to apply
  • Prior experience in an administrative assistant, receptionist, office coordinator, or similar role is preferred but not required
  • Strong organizational skills with the ability to manage multiple tasks and deadlines
  • High attention to detail and strong follow-through
  • Excellent written and verbal communication skills
  • Professional demeanor and strong interpersonal skills
  • Proficiency with standard office software, including Microsoft Office and/or Google Workspace
  • Comfort learning new systems and office tools
  • Ability to work independently and manage multiple priorities in a small-team environment
  • Ability to handle confidential information with discretion and professionalism
  • Reliable, punctual, proactive, and service-oriented

• What We Offer

  • Competitive compensation based on experience
  • Full-time schedule in a professional office environment
  • Exposure to a specialized energy trading and investment environment
  • Opportunity to grow responsibilities over time for the right candidate.