Administrative Assistant | Flexible Hours & Professional Training

Sbhonline; Long Branch (NJ); On-site; Full time

Job description

Position

Administrative Assistant

Location

Eatontown, NJ

Job Type

Full Time / Part Time

Schedule

Monday through Friday (9:30a - 3p for part time)

Salary

$25-$28/hr

Overview

We are a premier energy procurement firm focused on providing strategic solutions to commercial clientele. This versatile role is perfect for a structured, detail‑oriented professional who excels in a “static” assistant capacity and takes pride in keeping a busy office running smoothly. The ideal candidate is a master of organization, an exceptional communicator, and someone who thrives on maintaining structure and efficiency.

Key Responsibilities

• Manage the daily administrative operations of the office to ensure maximum efficiency.
• Prepare, organize, and format client documentation, proposals, and contracts using Microsoft Word and Excel.
• Manage high‑volume email correspondence, calendar scheduling, and office timelines through Outlook with speed and accuracy.
• Maintain a high level of attention to detail when executing data entry, managing client files, and organizing energy usage reports.
• Serve as the professional first point of contact for the office, answering phone inquiries, greeting clients, and directing messages appropriately.
• Organize and maintain digital and physical filing systems to ensure all client records are secure and easily accessible.
• Coordinate incoming and outgoing office communications, mail, and administrative requests to support the broader team.

Qualifications

• Excellent verbal and written communication skills with a consistently professional demeanor.
• Outstanding organizational habits and the proven ability to manage multiple administrative deadlines.
• High level of proficiency in Microsoft Office, specifically Word, Outlook, and Excel.
• Exceptional attention to detail and a strict commitment to accuracy in all data management and paperwork.
• Ability to work independently, troubleshoot administrative needs, and maintain focus in a busy office environment.
• Prior experience in an administrative assistant, office coordinator, or executive support role preferred but not required.

What We Offer

• A stable, long‑term administrative support career within a thriving and essential industry.
• Flexible scheduling options tailored for both full‑time and part‑time candidates.
• A collaborative, structured, and professional work environment.
• Comprehensive training on the administrative complexities of the commercial energy procurement market.
• A convenient office location in Eatontown with a supportive and team‑oriented culture.