Senior Executive Administrative Assistant

JPMorgan Chase & Co.; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

JPMorgan Chase & Co. in Houston seeks a Senior Executive Assistant to support senior bankers in Commercial & Investment Banking Energy. You will manage calendars, coordinate meetings and travel, prepare executive communications, and handle confidential information with discretion.

Role requires five years of administrative experience, strong organizational skills, and excellent MS Office proficiency. You will work five days in-office, collaborating across teams to ensure flawless outputs and

Qualifications

• Five years of administrative experience supporting client-focused bankers.
• Strong ability to organize complex schedules and logistics.
• Discretion and good judgment in confidential situations with senior management exposure.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office and related office software.
• Ability to manage competing priorities and calendar commitments.

Responsibilities

• Maintain complex and detailed calendars.
• Coordinate internal and external meetings and logistics.
• Arrange and coordinate domestic travel.
• Organize events, including catering and transportation.
• Process invoices and expense claims following policies.
• Prepare high quality emails and messages for executives.
• Maintain department documents and org charts.
• Anticipate issues and communicate delays proactively.
• Edit spreadsheets and presentations for client meetings.

Skills

Calendar management

Discretion & judgment

Interpersonal skills

Written & verbal communication

Microsoft Office proficiency

Travel coordination

Email drafting

Prioritization & multitasking

Education

College degree (preferred)

Tools

Microsoft Office

Job description

Become an integral part of Commercial & Investment Banking Energy team, where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in Commercial & Investment Banking Energy, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities and skills

• At least five years of administrative experience supporting client focused bankers
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.