Administrative Assistant

Opti Staffing Group; Portland (OR); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Full-time position

Competitive pay

Growth potential

Team-oriented environment

Job summary

Opti Staffing Group is hiring an Administrative Assistant in Portland, OR. The role offers a full-time Monday–Friday schedule with competitive pay and the opportunity to support a well-established fire protection company.

The job focuses on data entry, handling inbound calls, coordinating with project teams, and maintaining organized records to ensure smooth office operations.

Qualifications

• Strong data entry experience with high level of accuracy.
• Comfortable on the phone and not afraid to make outbound calls (not sales).
• Enthusiastic, positive, and team-oriented personality.
• Ability to multitask and stay organized in a fast-paced environment.
• Strong communication across multiple departments.

Responsibilities

• Perform high-volume data entry with accuracy and attention to detail.
• Answer and manage incoming phone calls in a professional and friendly manner.
• Proactively reach out to vendors, suppliers, and internal teams (project managers, estimators, ownership).
• Support day-to-day office operations and administrative tasks.
• Assist with scheduling, documentation, and project coordination.
• Maintain organized records and ensure timely communication across teams.

Skills

Data entry

Phone skills

Organization

Communication

Job description

WHO THEY ARE:

Our client is a well-established fire protection company that has been serving Oregon and Southwest Washington since the late 1970s. They specialize in fire sprinkler systems including design, installation, inspections, and ongoing service for commercial and industrial projects.

OPTI STAFFING GROUP IS HIRING!

Position: Administrative Assistant

City: Portland, OR

Pay: $20-$22/hour DOE

Schedule: Monday - Friday (Full-Time)

WHO THEY ARE:

Our client is a well-established fire protection company that has been serving Oregon and Southwest Washington since the late 1970s. They specialize in fire sprinkler systems including design, installation, inspections, and ongoing service for commercial and industrial projects.

They take pride in their workmanship, long-standing client relationships, and ability to support projects from concept through completion.

WHAT YOU’LL DO:

• Perform high-volume data entry with accuracy and attention to detail
• Answer and manage incoming phone calls in a professional and friendly manner
• Proactively reach out to vendors, suppliers, and internal teams (project managers, estimators, ownership)
• Support day-to-day office operations and administrative tasks
• Assist with scheduling, documentation, and project coordination
• Maintain organized records and ensure timely communication across teams

WHAT’S IN IT FOR YOU:

• Full-time, stable Monday-Friday schedule
• Competitive hourly pay ($20-$22 DOE)
• Opportunity to work with a respected, long-standing company in the construction/fire protection industry
• Team-oriented environment with growth potential

WHAT YOU NEED TO HAVE:

• Strong data entry experience with high level of accuracy
• Comfortable on the phone - not afraid to make outbound calls (not sales)
• Enthusiastic, positive, and team-oriented personality
• Ability to multitask and stay organized in a fast-paced environment
• Strong communication skills across multiple departments

PREFERRED (NOT REQUIRED):

• Background in construction, industrial, or similar industries
• Experience supporting project managers or estimators