Administrative Assistant

Automatic Data Processing, Inc.; Pomona (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Automatic Data Processing, Inc. in Pomona, CA is seeking an organized payroll and office support assistant to help with payroll, QuickBooks, and daily accounting tasks. You will enter data, maintain records, answer phones and emails, file documents, and assist with confidential information while supporting the administrator.

This role offers learning opportunities and a reliable team in a busy office environment, perfect for someone who pays close attention to detail and communicates clearly.

Qualifications

• Previous experience with payroll and QuickBooks.
• Basic knowledge of accounting and bookkeeping.
• Good computer, data entry, and email skills.
• Organized, reliable, and detail-oriented.
• Able to handle confidential information.
• Good communication skills and a willingness to learn.

Responsibilities

• Handle employee payroll and related records.
• Use QuickBooks for basic accounting and bookkeeping.
• Enter and update information in company records and spreadsheets.
• Help the administrator organize files and complete paperwork.
• Answer phone calls and check and respond to emails.
• Prepare, scan, copy, and file documents.
• Keep office records organized and up to date.
• Assist with other office tasks as needed.

Skills

Data entry

Communication skills

Organizational skills

Tools

QuickBooks

Excel

Job description

We are looking for an organized and dependable person to help with payroll, QuickBooks, and daily office operations. This person will work closely with the administrator and assist with accounting tasks, paperwork, and general office support.

Job Duties:

• Handle employee payroll and related records.
• Use QuickBooks for basic accounting and bookkeeping.
• Enter and update information in company records and spreadsheets.
• Help the administrator organize files and complete paperwork.
• Answer phone calls and check and respond to emails.
• Prepare, scan, copy, and file documents.
• Keep office records organized and up to date.
• Assist with other office tasks as needed.

Requirements:

• Previous experience with payroll and QuickBooks.
• Basic knowledge of accounting and bookkeeping.
• Good computer, data entry, and email skills.
• Organized, reliable, and detail-oriented.
• Able to handle confidential information.
• Good communication skills and a willingness to learn.