Administrative & Accounts Payable Assistant

HKB Hotel Group; Brookhaven (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

HKB Hotel Group is seeking an Administrative & Accounts Payable Assistant in Brookhaven, GA. You will handle daily admin tasks, enter vendor invoices in QuickBooks, and manage payments with accuracy.

The role requires attention to detail, strong organization, and good communication with vendors and internal teams. The ideal candidate has experience in administration or accounts payable, knowledge of QuickBooks, and proficiency with MS Office and Excel.

Qualifications

• Prior experience in administration and/or accounts payable.
• Working knowledge of QuickBooks is required.
• Understanding of invoices, payments, and basic accounting.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Proficient in Microsoft Office, especially Excel.
• Excellent written and verbal communication skills.

Responsibilities

• Manage daily administrative and clerical tasks.
• Process and enter vendor invoices into QuickBooks.
• Review invoices for accuracy and proper approvals.
• Prepare and process accounts payable payments.
• Maintain accurate vendor and payment records.
• Reconcile invoices, bills, and payment records.
• Assist with bank and account reconciliations.
• Maintain organized financial and administrative files.
• Communicate with vendors regarding invoices and payments.
• Assist with data entry, reports, and other accounting tasks as needed.
• Support the management team with general office and administrative duties.

Skills

Administrative tasks

Accounts payable

Attention to detail

Time management

Communication

Organization

Education

Associate (Preferred)

Tools

QuickBooks

Microsoft Excel

Microsoft Office

Job description

Job Summary

We are looking for an Administrative & Accounts Payable Assistant with strong administrative skills and QuickBooks knowledge. The ideal candidate will be responsible for handling daily administrative tasks, processing invoices, maintaining accurate records, and assisting with accounts payable activities.

Job Details / Responsibilities

• Manage daily administrative and clerical tasks.
• Process and enter vendor invoices into QuickBooks.
• Review invoices for accuracy and proper approvals.
• Prepare and process accounts payable payments.
• Maintain accurate vendor and payment records.
• Reconcile invoices, bills, and payment records.
• Assist with bank and account reconciliations.
• Maintain organized financial and administrative files.
• Communicate with vendors regarding invoices and payments.
• Assist with data entry, reports, and other accounting tasks as needed.
• Support the management team with general office and administrative duties.

Qualifications

• Previous experience in administration and/or accounts payable.
• Working knowledge of QuickBooks is required.
• Good understanding of invoices, payments, and basic accounting.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Proficient in Microsoft Office, especially Excel.
• Good written and verbal communication skills.

Job Type: Full-time

Education

• Associate (Preferred)

Experience

• Accounting: 1 year (Preferred)
• Work Location: In person