Administrative Assistant

Jobtailor; Plano (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in Plano, TX is seeking an experienced Executive Administrative Assistant to support Business Unit leadership. You will manage calendars, travel, invoicing, data entry, and cross-functional communications.

The ideal candidate has 3–5 years of executive support, strong MS Office skills, data analysis ability, and excellent written/verbal communication. Bachelor's degrees in business or communications preferred.

Qualifications

• Proven experience providing executive-level administrative support.
• Strong proficiency with Excel, PowerPoint, and Word.
• Ability to manage financial data including expense tracking and cost management.
• Skilled in data analysis and presenting reports.
• Excellent verbal and written communication.
• Excellent organizational and time management skills.
• Capable of building collaborative relationships quickly.
• Experience supporting leadership in fast-paced environments.
• Knowledge of company policies and procedures.
• Advanced MS Office skills.

Responsibilities

• Provide comprehensive administrative support to Business Unit leadership and team members.
• Coordinate daily operations, including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical and office management tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Maintain and update administrative data accurately and promptly.
• Prepare and submit reports, documents, and data to relevant departments or organizations.
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
• Organize team events and support internal communications.
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
• Handle expense figures, cost tracking, and cost-related documentation to support financial operations.

Skills

Executive-Level Administrative Support

Financial Data Management

Organizational Skills

Verbal and Written Communication

Time Management

Collaboration

Positive Attitude

Relationship Building

Sense of Humor

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Communications

Tools

Excel

PowerPoint

Word

Microsoft Office Suite

Job description

• Provide comprehensive administrative support to Business Unit leadership and team members
• Coordinate daily operations, including meeting scheduling, travel arrangements, and invoice processing
• Collaborate with HR and General Affairs on clerical and office management tasks
• Manage inventory, shipments, and deliveries for the business unit
• Maintain and update administrative data accurately and promptly
• Prepare and submit reports, documents, and data to relevant departments or organizations
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking
• Organize team events and support internal communications
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity
• Handle expense figures, cost tracking, and cost-related documentation to support financial operations

Requirements

• Proven experience in executive-level administrative support
• Strong proficiency in Microsoft Excel, PowerPoint, and Word
• Skilled in handling financial data, including expense tracking and cost management
• Capable of analyzing and presenting data for reporting
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Positive attitude, sense of humor, and ability to build friendly and collaborative relationships quickly
• Willingness to go above and beyond to ensure tasks are completed effectively
• Experience supporting executive-level leadership in a fast-paced environment
• Demonstrated ability to manage financial tracking and reporting
• Bachelor’s degree in Business Administration, Communications, or a related field
• 3–5 years of proven success in executive administrative support and office operations
• Experience in communicating and applying company policies and procedures
• Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite for data analysis and reporting, alongside effective financial tracking and communication skills. Proven ability to manage executive-level operations and foster collaborative relationships in a fast-paced environment.

Highest-signal resume keywords

• Executive-Level Administrative Support
• Microsoft Excel Proficiency
• Financial Data Management
• Organizational Skills
• Verbal and Written Communication

ATS Optimization Keywords

Hard Skills

• Data Analysis
• Expense Tracking
• Cost Management
• Report Preparation
• Office Operations Management

Soft Skills

• Time Management
• Collaboration
• Positive Attitude
• Relationship Building
• Sense of Humor

Certifications & Qualifications

• Bachelor’s Degree in Business Administration
• Bachelor’s Degree in Communications

Industry Keywords

• Administrative Support
• Clerical Tasks
• Office Management
• Financial Operations
• Cross-Functional Communication

Tools & Technologies

• Microsoft Office Suite
• Excel
• PowerPoint
• Word