Executive Assistant

Jobtailor; Town of Texas (WI); On-site; USD 90,000 - 120,000; Full time

Job summary

Jobtailor, a technology-focused company in Wisconsin, seeks an experienced Executive Assistant to support C-Level executives. The role requires managing complex calendars, international travel, major meetings, and confidential information with discretion.

You will coordinate events, prepare executive documents, and liaise with internal and external stakeholders while maintaining meticulous records and driving efficient operations in a fast-paced environment.

Qualifications

• 5+ years of experience as an Executive Assistant to C-Level Executives in technology, global or multinational settings.
• Strong project management experience with proven organizational skills.
• High level of professionalism and discretion.
• Excellent written and verbal communication; ability to build relationships with staff, Board members, and external partners.
• Proven experience coordinating complex schedules and international travel; confidentiality is essential.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage and coordinate executive schedules, meetings, travel, and conferences.
• Prioritize multiple tasks and projects and follow through on issues.
• Serve as primary contact between executives and stakeholders.
• Organize detailed travel plans, itineraries, and agendas.
• Coordinate flights, accommodations, and ground transportation.
• Plan and coordinate executive meetings, including agendas and follow-up.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Maintain records, including expense reports; assist with ad-hoc projects.
• Collaborate with departments on cross-functional initiatives.

Skills

Executive support

Project management

Organizational skills

Interpersonal skills

Communication skills

Discretion

Time management

Initiative

Adaptability

Cultural awareness

Tools

Schedule management

Travel coordination

Event planning

Document preparation

Record maintenance

Job description

• Provide high-level administrative support to senior executives
• Manage and coordinate complex executive schedules, meetings, travel, and conferences
• Prioritize and manage multiple tasks and projects and follow through on issues
• Serve as the primary point of contact between executives and internal/external stakeholders
• Handle confidential information with discretion
• Organize detailed travel plans, itineraries, and agendas
• Coordinate flights, accommodations, and ground transportation
• Plan and coordinate executive meetings, including agendas, logistics, and follow-up
• Organize corporate events, retreats, and off-site meetings
• Prepare and edit correspondence, reports, presentations, and other documents
• Maintain comprehensive and accurate records, including expense reports
• Assist with approved ad-hoc projects
• Collaborate with departments on cross-functional initiatives
• Report to the Manager and the Global Head of Administrative Services

Requirements

• 5+ years of experience as an Executive Assistant to C-Level Executives within the technology industry with a Global or multinational company
• Strong project management experience
• Strong organizational skills and excellent attention to detail
• High level of professionalism and discretion
• Very strong interpersonal skills
• Ability to build relationships with staff, Board members, and external partners
• Proven experience managing complex schedules and coordinating international travel
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Ability to anticipate needs and take initiative
• Adaptability to a fast-paced and changing environment
• Cultural awareness and ability to work with a diverse, global team

Core Competencies

Demonstrates extensive experience in providing high-level administrative support to C-Level Executives, with strong project management, organizational skills, and the ability to handle confidential information. Proven ability to coordinate complex schedules, manage international travel, and communicate effectively with diverse stakeholders.

Highest-signal resume keywords

• Executive Support
• Project Management
• Organizational Skills
• Interpersonal Skills
• Confidentiality

ATS Optimization Keywords

Hard Skills

• Schedule Management
• Travel Coordination
• Event Planning
• Document Preparation
• Record Maintenance

Soft Skills

• Attention to Detail
• Professionalism
• Communication Skills
• Initiative
• Adaptability

Industry Keywords

• Technology Industry
• Global Company
• C-Level Executives
• Cross-Functional Collaboration
• Cultural Awareness