Administrative Assistant II

Jobtailor; Illinois; On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor in Illinois is seeking a skilled Administrative Assistant to support day-to-day operations across operations, corporate services, and sales. You will draft correspondence, coordinate meetings, and help manage calendars and travel arrangements.

The role requires strong communication, organizational abilities, and proficiency with Microsoft Office. Four years of administrative experience and some college coursework are desirable, with responsibilities spanning timekeeping, reporting, and

Qualifications

• Excellent written and verbal communication skills.
• Excellent interpersonal skills with ability to interact effectively with internal and external partners.
• Strong computer skills, including Microsoft Office and other business software.
• Excellent organizational skills with ability to prioritize and coordinate multiple tasks.
• Knowledge of the insurance industry and business units is helpful.
• Some college coursework in Marketing, Business, Accounting is desirable.
• Typically a minimum of four years of strong administrative experience.

Responsibilities

• Perform complex administrative support for day-to-day operational matters in operations, corporate services, or sales.
• Assist management with organizational administration activities, including performance reviews, cost center updates, and customer issues.
• Draft, prepare, and distribute correspondence, memos, documents, and reports using office technologies and software applications.
• Collaborate with internal and external contacts on business unit administration issues.
• Schedule and coordinate meetings, conferences, travel arrangements, and business calendars.
• Prepare, process, and potentially submit timekeeping and payroll/business operations reports.
• Train staff or management on timekeeping and administrative processes; lead and mentor other staff.
• Establish and maintain official documents and records; assist with special projects and meetings.

Skills

Excellent written and verbal comm.,

Interpersonal skills

Organizational skills

Phone etiquette

Strong computer skills

Education

Some college coursework in Marketing, Business, Accounting

Tools

Microsoft Office Suite

Document Preparation

Report Generation

Timekeeping

Payroll Processing

Meeting Coordination

Job description

• Perform complex administrative support for day-to-day operational matters in operations, corporate services, or sales
• Assist management with organizational administration activities, including performance reviews, cost center updates, and customer issues
• Draft, prepare, and distribute correspondence, memos, documents, and reports using office technologies and software applications
• Collaborate with internal and external contacts on business unit administration issues and concerns
• Schedule and coordinate meetings, conferences, travel arrangements, and business calendars
• Prepare, process, and potentially submit timekeeping and payroll/business operations reports
• Train staff or management on timekeeping and administrative processes
• Lead, mentor, and train other staff
• Establish and maintain official documents and records
• Assist management with special projects and attend meetings or seminars, recording notes or providing information
• Provide backup and administrative assistance to other functional areas
• Coordinate and routinely administer LAN activities in a field office, escalating issues as necessary
• Keep staff informed of procedural changes for administrative tasks
• Perform additional duties as assigned

Requirements

• Excellent written and verbal communication skills, including professional phone etiquette
• Excellent interpersonal skills with ability to interact effectively with internal and external business partners and staff at all levels
• Strong computer skills, including Microsoft Office suite and other business-related software systems
• Excellent organizational skills, including ability to prioritize and coordinate multiple tasks
• Overall general knowledge of the insurance industry and business units
• Some college coursework in Marketing, Business, Accounting, etc. desirable
• Typically a minimum of four years of strong administrative experience

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Capable of managing multiple tasks, training staff, and maintaining organizational efficiency within the insurance industry.

Highest-signal resume keywords

• Administrative Support
• Microsoft Office Suite
• Organizational Skills
• Interpersonal Skills
• Insurance Industry Knowledge

ATS Optimization Keywords

Hard Skills

• Timekeeping
• Payroll Processing
• Document Preparation
• Report Generation
• Meeting Coordination

Soft Skills

• Written Communication
• Verbal Communication
• Professional Phone Etiquette
• Interpersonal Interaction
• Task Prioritization

Industry Keywords

• Insurance Industry
• Business Administration
• Corporate Services
• Sales Operations

Tools & Technologies

• Office Technologies
• Business Software Systems