Administrative Assistant, Product

Jobtailor; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Jobtailor is seeking an Administrative Assistant to support product leadership and operations in New York. You will coordinate travel, manage calendars, prepare documents, handle vendor invoices, and run reports to optimize processes.

The role requires strong communication, organization, and the ability to work independently in a fast-paced office. Legal right to work in the United States and a professional, discreet approach are essential.

Qualifications

• College degree or equivalent experience.
• At least 1 year of experience as an Administrative Assistant, Operations Assistant, or Executive Assistant in a professional office environment.
• Excellent verbal and written communication skills.
• Experience with Microsoft Suite (Word, Excel) and Google Apps (Gmail, Calendar, Sheets).
• Strong organizational, analytical and problem-solving skills.
• Ability to prioritize tasks and anticipate changing needs.
• Ability to multitask in a fast-paced environment.
• Capacity to interact with people at all levels and backgrounds.
• Ability to work well under pressure and adjust priorities as needed.
• Self-directed and motivated; able to work independently or with a team.
• Legally authorized to work in the United States.
• Background check required if selected for employment.

Responsibilities

• Support Product leadership in daily tasks.
• Coordinate complex travel arrangements using discretion.
• Act as gatekeeper, including tracking and following up on office correspondence.
• Perform filing, copying, drafting documents, and managing phone calls.
• Run operational reports and track metrics to aid process optimization.
• Research technologies, solutions, and vendors and summarize findings.
• Assess priorities and determine task urgency.
• Communicate professionally with internal managers and staff.
• Organize and assist with vendor invoice processing, expense reporting, time tracking, and staffing processes.
• Manage complex calendars and arrange meetings and travel.
• Assist with presentation preparation.
• Handle confidential information discreetly and professionally.
• Cultivate relationships with employees and coworkers.

Skills

Verbal and written communication

Organizational skills

Multitasking

Problem-solving

Team collaboration

Education

College degree or equivalent experience

Tools

Microsoft Suite

Google Apps

Job description

• Support Product leadership in daily tasks
• Coordinate complex travel arrangements using discretion and sound judgment
• Function as a gatekeeper, including tracking and following up on office correspondence
• Perform filing, copying, drafting documents, and answering/managing phone calls
• Run operational reports and track metrics to assist in process optimization
• Research technologies, solutions, and vendors and create summaries of findings
• Assess priorities and determine task urgency
• Communicate with internal managers and staff professionally
• Organize and help execute vendor invoice processing, expense reporting, time tracking, and staffing processes
• Manage complex calendars and arrange meetings and travel
• Assist with presentation preparation
• Handle confidential information discreetly and professionally
• Cultivate relationships with employees and coworkers

Requirements

• College degree or equivalent experience
• At least 1 year of experience as an Administrative Assistant, Operations Assistant, or Executive Assistant in a professional, office environment
• Excellent verbal and written communication skills
• Experience with Microsoft Suite (Word, Excel) and Google Apps (Gmail, Calendar, Sheets)
• Strong organizational, analytical and problem-solving skills
• Ability to prioritize tasks and anticipate changing needs
• Ability to multitask in a fast-paced environment
• Capacity to interact and interface with people on all levels and of all backgrounds
• Ability to work well under pressure, handle interruptions, and adjust priorities throughout the day
• Aptitude to grasp complex tasks and carry out directions independently
• Self-directed and motivated; able to work independently as well as collaboratively with a team
• Ability to handle a high pressure and high volume workload
• Legally authorized to work in the United States
• Background check required if selected for employment

Core Competencies

Demonstrates strong organizational and analytical skills to manage complex calendars, coordinate travel arrangements, and handle confidential information. Proficient in communication and multitasking within a fast-paced office environment while supporting product leadership and optimizing processes.

Highest-signal resume keywords

• Microsoft Suite Proficiency
• Google Apps Proficiency
• Organizational Skills
• Verbal and Written Communication Skills
• Problem-Solving Skills

Hard Skills

• Calendar Management
• Travel Coordination
• Document Drafting
• Expense Reporting
• Time Tracking
• Operational Reporting
• Process Optimization
• Vendor Invoice Processing
• Research and Analysis
• Filing and Copying

Soft Skills

• Discretion
• Self-Motivation
• Collaboration
• Adaptability
• Interpersonal Skills

Industry Keywords

• Administrative Assistant
• Operations Assistant
• Executive Assistant
• Office Environment
• Professional Communication