Administrative Assistant

BakeMark; Pico Rivera (CA); On-site; USD 25,000 - 34,000; Full time

Job summary

BakeMark is seeking a bilingual (English/Spanish) Administrative Assistant to support daily office operations and provide administrative support to management, employees, and visitors. This onsite role in Pico Rivera offers a 7:30 AM - 4:30 PM schedule with opportunities to contribute to payroll, onboarding, GMP training, and data-driven reporting.

The ideal candidate will be fluent in English and Spanish, proficient in MS Word, Excel, and PowerPoint, and capable of handling confidential payroll

Qualifications

• Bilingual in English and Spanish is required.
• Proficiency with MS Word, Excel, and PowerPoint.
• Basic to intermediate Excel skills for data entry, reporting, and analysis.
• Experience supporting payroll processes and confidential information.

Responsibilities

• Perform general office administration and clerical duties.
• Support HR and Manufacturing in a fast-paced production environment.
• Pull payroll reports and maintain payroll-related records.
• Coordinate onboarding, new hire documentation, and orientations.
• Train staff on GMP, safety policies, and timekeeping.

Skills

Bilingual: English/Spanish

MS Word

MS Excel

MS PowerPoint

Tools

Microsoft Office Suite

Job description

BakeMark is seeking a bilingual (English/Spanish) Administrative Assistant to support daily office operations and provide administrative support to management, employees, and visitors.

Location: Pico Rivera Branch (Fully Onsite)

Schedule: 7:30 AM - 4:30 PM

Key Responsibilities:

• Perform general officeadministration and clerical duties.
• Support Human Resources and Manufacturing Operations in a fast paced production environment.
• Pull payroll reports and maintain payroll-related records.
• Coordinate onboarding, new hire documentation, and first day employee orientations.
• Train employees on Good Manufacturing Practices (GMP), workplace safety, company policies, and timekeeping procedures.
• Collect, organize, and analyze data to create reports for management
• Data entry, document management, filing, printing, and recordkeeping
• Generate reports, spreadsheets, and presentations
• Coordinate meeting setup and maintain office supplies
• Answer, screen, and direct incoming calls
• Assist with special projects and other duties as assigned

Preferred Qualifications:

• Bilingual in English and Spanish
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Basic to intermediate Excel skills, including data entry, report generation, and data analysis
• Ability to pull data from various sources and compile accurate reports
• Experience supporting payroll processes and maintaining confidential information
• Strong organizational skills and attention to detail
• Ability to multitask and work independently
• Excellent communication and problem-solving skills