Administrative Assistant

Ccs-Facility-Services-8; Tyler (TX); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Competitive pay and benefits

Professional development opportunities

Dynamic team environment

Job summary

CCS Facility Services in Tyler, TX is seeking a proactive Administrative Assistant to support smooth office operations. The candidate should be highly organized with excellent communication and multitasking skills in a fast-paced, collaborative team.

The role involves coordinating logistics, scheduling, document preparation, data entry, and cross-team collaboration. Fluency in English and Spanish is required; a high school diploma and 2+ years of experience are needed.

Qualifications

• 2+ years of experience as an Administrative Assistant or in a similar role.
• Fluency in both English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication, strong organization and multitasking.

Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies and coordinating logistics.
• Serve as a liaison between employees, clients, and external partners, handling calls, emails, and inquiries.
• Assist in scheduling appointments, meetings, and events with seamless logistics.
• Prepare, edit, and proofread documents, reports, and presentations with high accuracy.
• Manage data entry tasks and maintain accurate records in databases and spreadsheets.
• Collaborate with teams and prepare meeting materials and minutes.

Skills

Bilingual English/Spanish

Communication skills

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

About CCSCCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations.Acerca de CCSCCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes.Job Details:We are looking for a proactive and detail-oriented Administrative Assistant to provide administrative support to ensure the smooth operation of our office. The ideal candidate is highly organized and possesses excellent communication and multitasking skills. If you like working in a fast-paced environment with a collaborative, fun, and passionate team, we want to talk to you!Pay Rate : $20.00/ hourrKey Responsibilities:Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.Collaborate with various teams within the organization, providing administrative support as needed.Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.Qualifications:2 plus years of experience as an Administrative Assistant or in a similar role.Fluency in both English and Spanish is required.Familiar with basic budgeting or financial responsibilitiesProficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)Excellent written and communication skillsStrong organizational and multi-tasking skillsStrong attention to detailAbility to collaborate in a fast-paced environment.High school diploma or equivalentMust be 18 years of age or older.Benefits:CCS Facility Services’ business foundation is our people. We recognize, invest and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience.A few added bonuses:Competitive pay and benefits package.Opportunities for professional development and advancement.Dynamic and collaborative work environment.Be a part of a growing company’s success.