Administrative Assistant

ADS Environmental Inc; Phillipsburg (NJ); Presencial; USD 16 000 - 26 000; Tempo parcial

Resumo da oferta

ADS Environmental Inc in Phillipsburg, NJ seeks an accurate, organized administrative assistant with strong secretarial skills and time management. You will support the Administrative Coordinator, manage phone messages, create files, and prepare proposals and permit applications.

This part-time role runs 9:00 am to 2:30 pm, featuring data entry, invoicing, and documentation for each job in our database. Team collaboration and independent work are required.

Qualificações

• Attention to detail and thoroughness in all tasks.
• Strong time management and organizational abilities.
• Clear written and verbal communication.
• Able to work well in a team and independently.

Responsabilidades

• Work closely with Administrative Coordinator.
• Answer telephone with pleasant demeanor and relay messages.
• Create and file new job documents both paper and digital.
• Prepare proposals for prospective clients and enter data into database.
• Submit permit applications to local municipalities.
• Prepare weekly paperwork, coordinate inspections, and generate invoices and letters.

Ferramentas

MS Office

Descrição da oferta de emprego

Position is very detailed oriented. Candidate must be accurate and thorough with good time management and secretarial skills. Excellent organization and communication skills. Candidate must be a team player, but also be able to work alone.

COMPUTER: MS Office (Word, Works, Excel, Outlooks)

JOB DUTIES WILL INCLUDE:

• Working closely with our Administrative Coordinator


• Answer Telephone (pleasant phone demeanor) & take appropriate message


• Create files for new jobs (both paper and on the computer)


• Prepare proposals for prospective clients and enter into database


• Complete and submit permit applications to local municipalities


• Prepare weekly paperwork which includes coordinating inspections with local municipality and client; prepare invoice and certification letter for each job.


• Completed jobs must be entered into the correct database and documentation sent to local municipality.

Hours: 9:00 am – 2:30 pm