Administrative Assistant

NOVA FIRE PROTECTION INC; Schaumburg (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Wet Willie's in Schaumburg, IL, seeks an experienced administrator to support construction projects. You will prepare and track bids and contracts, coordinate with municipalities for permits, and keep customers informed on scheduling and project status.

You will also prepare weekly job notes and reports, ensuring accuracy and timely updates. Strong Excel and Outlook skills, plus familiarity with ComputerEase or similar PM software, are highly valued.

Qualifications

• 3+ years of experience
• Intermediate skills in Outlook, Microsoft Excel and Word
• Organized and detail oriented with the ability to work independently
• Experience with construction industry
• Experience with ComputerEase software or other Construction project management & accounting software like Timberline is a plus

Responsibilities

• Prepare and track bids, proposals, contracts, change orders, insurance certificates
• Work with municipalities to schedule tests, research fees, and obtain permit status
• Coordinate with customers with scheduling and project status
• Prepare weekly job notes and reports

Skills

Detail-oriented

Organized

Independent worker

3+ years of experience

Tools

Outlook

Microsoft Excel

Microsoft Word

ComputerEase

Timberline

Job description

• Prepare and track bids, proposals, contracts, change orders, insurance certificates
• Work with municipalities to schedule tests, research fees, and obtain permit status
• Coordinate with customers with scheduling and project status
• Prepare weekly job notes and reports

Requirements

• 3+ years of experience
• Intermediate skills in Outlook, Microsoft Excel and Word
• Organized and detail oriented with the ability to work independently
• Experience with construction industry
• Experience with ComputerEase software or other Construction project management & accounting software like Timberline is a plus