ADMINISTRATIVE ASSISTANT

AIR SHIELD HEATING & COOLING LLC; Ellenton (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Company parties

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

AIR SHIELD HEATING & COOLING LLC is seeking an organized Administrative Assistant to support daily operations in our Florida office. The role involves answering phones, scheduling and dispatching technicians, pulling permits, and handling various administrative duties to keep the team productive.

The ideal candidate demonstrates strong customer service, excellent time management, and clear communication. No prior experience required; familiarity with calendar tools is a plus, and Apple computers

Qualifications

• Experience in administrative support and scheduling
• Strong customer service skills with clear communication
• Ability to manage multiple tasks in a fast-paced environment
• Attention to detail and excellent organizational skills

Responsibilities

• Assist in answering phone calls and scheduling/dispatching appointments.
• Pull permits and schedule inspections.
• Product Warranty Registration.
• Provide exceptional customer service to customers, addressing their needs promptly.
• On-call rotation.
• Support team members with various administrative tasks to enhance productivity.

Skills

Phone handling

Calendar management

Customer service

Communication

Organization

Time management

Tools

Apple computers

Job description

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for helping answer phones, scheduling appointments, dispatching technicians, pulling permits and other various administrative duties. This role requires excellent time management skills, strong customer service abilities, and proficiency in communication.

Responsibilities

• Assist in answering phone calls and scheduling/ dispatching appointments.
• Pull permits and schedule inspections
• Product Warranty Registration.
• Provide exceptional customer service to customers, addressing their needs promptly.
• On-call rotation
• Support team members with various administrative tasks to enhance productivity.

Experience

• Previous experience not required.
• Familiarity with calendar management and scheduling tools is a plus.
• Strong customer service skills with the ability to communicate effectively with team members, customers, and technicians.
• Proficiency in using Apple computers is a plus, but not a must.
• Excellent organizational skills and attention to detail are crucial for success in this position.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.