Administrative Assistant

Talentify; Philadelphia (Philadelphia County); On-site; USD 40,000 - 54,000; Full time

Job summary

Talentify is seeking an administrative support professional to assist facility management with day-to-day operations. The role involves handling confidential materials, coordinating calendars, minutes for meetings, and creating reports and presentations.

The candidate should have a high school diploma or equivalent, with an associate’s degree preferred. Strong communication and organizational skills are essential to ensure timely and accurate task completion.

Qualifications

• Proven ability to organize and manage confidential materials.

Responsibilities

• Support managers and employees through organization and communication tasks.
• Attend meetings and take accurate minutes.
• Calendar management and staff meeting coordination.
• Create presentations, reports and documents as needed.
• Answer phones or transfer calls; cover reception when required.

Skills

Time management

Communication skills

Office software

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.

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