Administrative Assistant

Ultipro; Douglas (GA); On-site; USD 32,000 - 46,000; Full time

Job summary

Ultipro in Georgia is seeking an Administrative Assistant to support professionals by organizing files, preparing documents, and managing calendars. You will greet visitors, answer phones, prepare invoices, and assist with travel arrangements when needed.

The role requires strong written and verbal communication, meticulous attention to detail, and excellent organizational skills to coordinate meetings and maintain filing systems across departments.

Qualifications

• Previous experience in office administration or other related fields.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Strong organizational skills.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

Skills

Multitasking

Prioritization

Written communication

Verbal communication

Attention to detail

Organizational skills

Office admin experience

Job description

Description

ABOUT THE ROLE

The Administrative Assistant handles routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support. They may serve as an initial point of contact, answering phones and greeting visitors. They might engage in event planning and meeting setup and implementation. Very often they will make travel arrangements and generate itineraries. They have to deal with other people from a wide variety of levels, from clients to management and even corporate CEOs.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

MINIMUM QUALIFICATIONS

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.