Sales Administrative Support

Addison Group; Philadelphia (Philadelphia County); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

VisionInsurance

401k

Job summary

Addison Group is seeking a Sales Administrative Support in Philadelphia, PA. This is an entry-level role within industrial sales and supply chain, offering on-site work and a pathway from sales assistants to inside sales and related departments.

You will support the sales team with order processing, quotes, and documentation, using ERP/CRM systems, Excel, and structured communication with customers and vendors. The role emphasizes learning, accuracy, and cross-functional collaboration.

Qualifications

• Associate's degree required; Bachelor's preferred.
• Strong Excel skills with pivot tables and large data sets.
• Excellent written and verbal communication with a polished phone presence.
• Highly organized with ability to juggle multiple priorities in a fast-paced setting.
• Detail-oriented with sense of urgency and accuracy.
• Willingness to learn ERP and CRM systems.
• Analytical thinker with solid math skills and problem-solving ability.
• Self-motivated, dependable, and professional; able to collaborate with staff at all levels.

Responsibilities

• Drive orders to completion by coordinating with manufacturers, distributors, and warehouse teams.
• Enter quotes and bid packages into ERP/CRM accurately.
• Refine Excel bid packages using pivot tables and data merging.
• Distribute large bid packages among vendors and manage quote requests.
• Arrange freight and shipping for urgent orders with brokers and carriers.
• Create customer documentation such as test reports, packing slips, and invoices.
• Enter customer details, credits, and orders into ERP and Excel.
• Provide daily administrative and sales support to inside and outside teams.
• Maintain professional communication with customers, vendors, and internal partners by phone and email.
• Collaborate across sales, warehouse, and leadership to ensure timely, accurate orders.

Skills

Advanced Excel

Written and verbal communication

Organizational skills

Attention to detail

ERP and CRM systems

Analytical thinking

Self-motivation and professionalism

Learning agility

Education

Associate's degree

Bachelor's degree in Business/Marketing/Supply Chain or related

Tools

Excel

ERP system

CRM system

Job description

Position Title: Sales Administrative Support

Location: Philadelphia, PA

Compensation: $45,000 Annually + Monthly Performance Bonus

Work Schedule: Full-Time

On-Site or Hybrid: On-Site

Benefits: Medical, Dental, Vision, 401k

An Addison Group client is looking for a Sales Assistant!

Our client is a well-established industrial supplier with decades of experience serving critical industries such as energy, power generation, and process manufacturing. Backed by a deep inventory and a national footprint, they are looking for a motivated, detail-oriented Sales Assistant to join their sales team in the Philadelphia area.

This is a great entry-level opportunity for someone who wants to start a career in industrial sales and supply chain. Past Sales Assistants have moved into inside sales, quality, and other departments within about 1 to 1.5 years. If you communicate well and love to learn, this role is for you.

Job Responsibilities:

• Drive critical orders to completion by working with manufacturers, distributors, and warehouse teams to monitor order status and clear up delays
• Accurately enter quotes and bid packages into the company's operating system and CRM
• Refine and reorganize Excel bid packages using pivot tables and spreadsheet merging
• Divide large bid packages among multiple vendors, then send and follow up on quote requests
• Arrange freight and shipping for urgent orders, including working with freight brokers and trucking carriers
• Build customer-specific documentation packages, such as material test reports, packing slips, and invoices
• Enter new customer information, credits, and order details into the ERP system and Excel
• Provide daily administrative and sales support to both inside and outside sales team members
• Maintain professional communication with customers, vendors, and internal partners by phone and email
• Collaborate with sales, warehouse, and leadership teams to ensure orders are completed accurately and on time

Requirements:

• Advanced Excel skills, including pivot tables, merging spreadsheets, and working with large data sets
• Excellent written and verbal communication skills, with a polished phone presence
• Strong organizational skills and the ability to juggle multiple priorities in a fast-paced setting
• Detail-oriented, with a sense of urgency and a commitment to accuracy
• Willingness to learn and work within ERP and CRM systems
• Analytical thinker with solid math skills and strong problem-solving ability
• Self-motivated, dependable, and professional, comfortable working with everyone from warehouse staff to company leadership
• Associate's degree required; Bachelor's degree in Business, Marketing, Supply Chain, or a related field preferred
• No industry experience needed; enthusiasm for learning and strong interpersonal skills matter most

Why choose Addison Group?

• Pay: We negotiate high salaries using the US Bureau of Labor Statistics.
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment.
• Connections: You connect directly with hiring managers.
• Options: You are presented multiple employment options near your home.
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.