Administrative Assistant

Synerfac Technical Staffing; Philadelphia (Philadelphia County); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Synerfac Technical Staffing has an immediate opening for an Administrative Assistant in Philadelphia, PA. The role supports program operations, schedules meetings, maintains files, and handles correspondence, with strong MS Word, Outlook, and Excel skills.

This full-time position runs Monday–Friday, 8:30am–5:00pm in a fast-paced, customer-oriented environment, emphasizing accuracy, deadlines, and professional communication.

Qualifications

• High school diploma or GED required.
• Minimum 3 years of clerical and administrative experience in a fast-paced, customer-oriented environment.
• Demonstrated excellence in customer service and professionalism.
• Proficiency in MS Word, Outlook and Excel required.
• Strong oral and written communication and interpersonal skills.
• Professional appearance and demeanor.

Responsibilities

• Coordinate logistics for meetings, events, and workshops, including room reservations, technology setup, catering, and preparation of materials.
• Maintain a centralized shared drive for program documents and forms.
• Maintain and manage inventory of program materials, generating orders as needed.
• Prepare and submit requested reports by established deadlines.
• Prepare program documents and funding agency reports, ensuring accuracy and timeliness.
• Update and maintain hardcopy and electronic files in accordance with program funding and college requirements.
• Enter participant weekly activity and attendance information into the program database.
• Schedule communications, take minutes at staff and team meetings, and upload finalized minutes to OneDrive within 48-72 hours.
• Collect and maintain student documentation during Orientations, ensuring copies are included in students' electronic folders.
• Follow up on applicants' incomplete documentation from Information Sessions and develop RSVP lists for in-person Orientations.
• Develop and maintain master calendar; including activities, events, workshops, and seminars.

Skills

Customer service

Professionalism

Communication

Interpersonal skills

Education

High school diploma or GED

Tools

MS Word

Outlook

Excel

Job description

Job Details

Administrative Assistant

Philadelphia, PA

Job Description

Job ID#: 122595

Category: Administrative / Professional

Job Type: Temporary

Branch: Bala Cynwyd

Salary: $ 17.00 - $ 19.00

Phone: [phone]

Immediate Administrative Assistant Opening in Philadelphia!

Monday - Friday, 8:30am - 5:00pm

Responsibilities

• Coordinate logistics for meetings, events, and workshops, including room reservations, technology setup, catering, and preparation of materials.
• Maintain a centralized shared drive for program documents and forms.
• Maintain and manage inventory of program materials, generating orders as needed.
• Prepare and submit requested reports by established deadlines.
• Prepare program documents and funding agency reports, ensuring accuracy and timeliness.
• Update and maintain hardcopy and electronic files in accordance with program funding and college requirements.
• Enter participant weekly activity and attendance information into the program database.
• Schedule communications, take minutes at staff and team meetings, and upload finalized minutes to OneDrive within 48-72 hours.
• Collect and maintain student documentation during Orientations, ensuring copies are included in students' electronic folders.
• Follow up on applicants' incomplete documentation from Information Sessions and develop RSVP lists for in-person Orientations.
• Develop and maintain master calendar; including activities, events, workshops, and seminars.

Job Requirements

• High school diploma or equivalent (GED) required
• Minimum 3 years of clerical and administrative experience in a fast-paced, customer-oriented environment
• Demonstrated excellence in customer service and professionalism
• Proficiency in MS Word, Outlook and Excel required
• Strong oral and written communication and interpersonal skills
• Professional appearance and demeanor

Preferences

• Experience in an academic or educational setting
• Familiarity with scheduling and calendar management tools
• Experience handling multi-line phone systems