Administrative Assistant

Albright College; Reading (Berks County); On-site; USD 32,000 - 42,000; Full time

Job summary

Albright College in Reading, PA seeks an Administrative Assistant to support the Center for Excellence in Local Government (CELG). The role involves coordinating registrations, managing financial and program records, and preparing routine communications and materials using AI tools for accuracy and consistency.

Responsibilities include event logistics, website and social media updates, and assisting with day-to-day operations of CELG while representing CELG at functions and events.

Qualifications

• High school diploma required.
• Post-secondary education or an associate's or bachelor's degree in Business or a related field preferred.

Responsibilities

• Coordinate registrations and maintain financial and program records for CELG trainings and conferences.
• Prepare announcements, correspondence, and materials using AI tools while ensuring accuracy and consistency.
• Maintain revenue and expense records by program and event.
• Update website and social media content; assist with event logistics, catering, and venue setup.
• Assist the Director with communications, agendas, and meeting materials.

Skills

Communication

Organization

Multitasking

Proofreading

Attention to detail

Time management

AI tools

Education

High school diploma

Associate or Bachelor in Business or related field

Tools

Microsoft Office Suite

QuickBooks

MS Teams

Microsoft Excel

Microsoft Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

FT Staff 12 Months Reading, PA, US

3 days ago Requisition ID: 1118

Postion Summary:

Position is responsible to and receives direction from the Director of the Center for Excellence in Local Government (CELG). The Administrative Assistant provides administrative, communications, and event support for CELG training programs, conferences, and membership activities. Responsibilities include coordinating registrations, maintaining financial and program records, preparing routine communications, assisting with event logistics, updating website and social media content, and supporting the day-to-day operations of the Center. The position is expected to use artificial intelligence (AI) and other productivity tools to efficiently prepare announcements, correspondence, meeting materials, and other routine communications while maintaining accuracy, professionalism, and consistency. The position also represents CELG at a variety of functions and events.

Training Programs / Events

• Coordinate the promotion of training programs and events by preparing and distributing announcements, email communications, website updates, social media posts, and other promotional materials as directed.
• Use AI tools to efficiently draft, edit, and format routine communications, promotional materials, agendas, event summaries, and other administrative documents while ensuring accuracy and consistency.
• Maintain accurate registration and invoicing of all CELG training and conference attendees.
• Maintain records of revenue and expenses itemized by program and event.
• Coordinate program and event locations.
• Develop and manage program and event timelines, checklists, and logistics, including signage, technology needs, facility setup, and catering.
• Administer registration at programs and events.

Communications and Administrative Support

• Maintain correspondence, including mass emails of reminders, agendas, minutes, and special communications with municipalities, the County of Berks, CELG members, trainers, and sponsors.
• Assist the Director with preparing communications, promotional materials, presentations, agendas, reports, and meeting materials.
• Maintain and update mailing lists, contact databases, website content, and social media postings as directed.
• Responsible for accounts receivable and accounts payable reporting.
• Deposit and record monies received, including program registrations and sponsorships, in accordance with procedures established by the Director.
• Process accounts payable check requests.
• Assemble and verify receipts and disbursements for monthly financial statements.

Education

• High school diploma required.
• Post-secondary education or an associate's or bachelor's degree in Business or a related field preferred.

Skills

• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
• Familiarity with QuickBooks preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to effectively use AI-powered productivity tools to prepare professional communications and administrative documents efficiently.
• Excellent proofreading and editing skills.

Experience

• Three years of progressively responsible administrative experience, preferably in higher education, government, or a nonprofit organization.
• Experience coordinating meetings, events, communications, and financial records preferred.
• Experience maintaining websites and social media platforms preferred.