Administrative Assistant

AllStar Staffing Group; Philadelphia (Philadelphia County); Hybrid; USD 45,000 - 65,000; Full time

Job summary

AllStar Staffing Group is seeking an Administrative Assistant/Writer for a leading non-profit in Philadelphia on a hybrid schedule. The role supports award programs, content creation for websites and newsletters, meeting coordination, and data reporting.

The ideal candidate will have a Bachelor’s degree, 3–5 years in a non-profit setting, excellent communication, and strong MS Office/Excel skills. This position offers long-term potential and collaborative teamwork.

Qualifications

• Bachelor's degree required.
• 3–5 years of non-profit experience preferred.
• Excellent written and verbal communication.
• Strong customer service and interpersonal skills.
• Excellent organizational and time management skills.
• Ability to meet deadlines and manage multiple tasks.
• Proficient in MS Office; strong Excel knowledge.

Responsibilities

• Administer award programs including marketing via print and digital channels.
• Develop content for web pages, newsletters, and PR materials.
• Schedule meetings, prepare agendas, minutes, and PowerPoint presentations.
• Produce reports, track trends, and collect data for constituencies.
• Maintain accurate files and archival records.
• Support Senior Manager and perform other essential duties.

Skills

Written communication

Verbal communication

Customer service

Interpersonal skills

Time management

Organizational skills

Education

Bachelor's degree

Tools

MS Office

Excel

Database programs

Job description

We have an immediate need for an Administrative Assistant/Writer to work at a leading non-profit organization conveniently located in Philadelphia. This is a long term term position that offers a hybrid work schedule.

Job Duties Include:

• Assists with administering award programs, including marketing via print (posters,brochures, etc.), phone, online/digital (email, social media, website); application submission and selection process; program evaluation, and management of alumni groups.
• Supports and develops content for relevant web pages on the company website, electronic newsletters, and other internal and external public relations and marketing communications.
• Schedules virtual and in-person meetings and conference calls, develop agendas in consultation with leadership, produces meeting materials, creates PowerPoint presentations, and drafts meeting minutes.
• Produces reports, tracks trends, and collects data relevant to constituency groups.
• Maintains accurate files and archival records.
• Performs other essential tasks and duties required of the position to support the Senior Manager as needed.

Job Qualifications Include:

• Bachelor's Degree
• 3-5 years of related experience, preferably in a non-profit environment
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills and the ability to effectively communicate in an enthusiastic and passionate manner
• Excellent organizational and time management skills
• High level of accuracy and attention to details in the performance of tasks and functions.
• Ability to meet frequent deadlines, manage and follow-through on multiple tasks, and work well under time constraints.
• Proficient in MS Office products with a strong knowledge of Excel or other database programs.